Ę
Denise Smith motioned to approve agenda, seconded by Darren Hunt, approved unanimously.
Darren Hunt motioned to approve the proposed site and installation of an OTN, seconded by Jane Buffington, motion carried.
Darren Hunt motioned to approve the minutes of the special Board of Directors meeting of February 11, l996, Jane Buffington seconded, Motion carried with one abstaining.
Jim Erviti motioned to approved the minutes of the July 10, 1996 regular Board of Directors meeting, Darren Hunt seconded, approved unanimously.
Darren Hunt motioned to approve the minutes of the July 21, l996 special Board meeting, Jim Erviti seconded, approved unanimously.
Motion to accept the Treasurer's report subject to audit by Denise Smith, seconded by Darren Hunt, motion carried.
Darren Hunt motioned to approve rental of the Activities Center to Ms. Oliveria on 7-5-97, Jane Buffington seconded, motion carried.
Darren Hunt motioned, Jim Erviti seconded, to authorize the President and Secretary to write a letter to the Mayor to implement the waterline project on Paradise. Motion carried.
Darren Hunt motioned, Jane Buffington seconded, to start a lobby effort on the Mayor, to have a 12" water line installed on Kaloli extending as far as the money allows, to meet with the lines on Paradise. Motion carried.
Darren Hunt motioned to use Mr. Swan for the audit, Walter MoŽ seconded. Motion carried.
Jim Erviti motioned to refund $100.00 to Mr. Konanni due to problems encountered at the Activity Center, Darren Hunt seconded, motion carried.
Denise Smith motioned to approve agenda as amended, seconded by Jim Erviti, approved unanimously.
Mike Murphy motioned to authorize Don Tinker to negotiate, with Mike Kam, the freezer space at a reasonable fee, to go along with the monthly rental of the Activities Center kitchen. Seconded by Jim Erviti, motion approved unanimously.
Jim Erviti motioned to approved the Minutes of the August 14, 1996, Mike Murphy seconded, approved unanimously.
Jim Erviti motioned to approve the Minutes of the August 27, l996, Walter MoŽ seconded, approved unanimously.
Motion to accept the Treasurer's report subject to audit, by Don Tinker, seconded by Walter MoŽ, motion carried.
Jane Buffington motioned to have the locks on the Hui office changed, seconded by Walter MoŽ. Walter MoŽ added an amendment to the motion, which was, that the keys to be marked "not for duplication." The amendment was accepted. The motion was approved unanimously.
Denise Smith motioned to have un-approved minutes made available in the office for the public to read, copies will not be given. They will be stamped in red, as un-approved. Mike Murphy seconded. Mike Murphy amended the motion, that the President of the Board, review and approve the minutes before being made available to the public. With a tie vote, the President voted in the affirmative, the motion carried.
Jim Erviti motioned to approve the agenda, seconded by Jane Buffington, approved unanimously.
Jim Erviti motioned to approved, Mike Murphy seconded, approved unanimously.
Denise Smith motioned to accept the Finance Committee recommendations, Jane Buffington seconded, the motion passed unanimously.
Darren Hunt moved to approve the agenda, seconded by Walter MoŽ, approved unanimously.
Walter MoŽ moved to approved minutes of October 9, 1996, Darren Hunt seconded, approved unanimously.
Walter MoŽ moved to approve minutes of October 29, 1996, Monica O'Sullivan seconded, approved unanimously.
Treasurer's Report: Walter MoŽ moved to approve the Balance Sheet dated October 31, 1996, Don Tinker seconded, approved unanimously.
Walter MoŽ moved to approve the agreement of auditing the Road Maintenance Committee and Hui accounts, by Mr. Swan at a fee of $1500.00, to be completed by December 31, 1996. If the audit is not finished by then, he will be charged at a rate of $250.00 per week. Seconded by Darren Hunt and passed unanimously.
Darren moved to approve the purchase of 1/4" Lexon, for the front, for $76.00, seconded by Don
Tinker and passed unanimously.
Don Tinker moved to approve the agenda, seconded by Mike Murphy, approved unanimously.
Denise Smith moved to approved the Minutes of the November 13, 1996 regular Board of Directors meeting, Mike Murphy seconded, approved unanimously.
Jane Buffington moved to approve the Balance Sheet dated November 30, 1996, subject to audit. Darren Hunt seconded, approved unanimously.
Approval of Agenda: Walter MoŽ moved to approve the agenda, seconded by Monica O'Sullivan, approved unanimously.
Denise Smith moved to allow the Interim Home to come into the Hui to establish an after school program. Jane Buffington seconded, the motion carried unanimously.
Walter MoŽ moved to approved the Minutes of the December 11, 1996 regular Board of Directors meeting as written, Jane Buffington seconded, approved unanimously.
Walter MoŽ moved to approve the Balance Sheet dated December 31, 1996, subject to audit. Monica O'Sullivan seconded, approved unanimously.
Walter MoŽ moved to proceed with construction of the bulletin board not to exceed $762.00. Denise Smith seconded, the motion carried.
Walter MoŽ moved to accept prorated membership dues restructuring as follows:
If someone joined during the year, dues will be prorated quarterly to June 30th. If membership expires in July, August or September the fee will be $25.00, expiration in October, November or December the fee will be $20.00, expiration in January, February or March the fee will be $15.00, expiration in April, May or June the fee will be $30.00 which includes the following years membership. Monica O'Sullivan seconded, the motion carried. This will be taken to the membership for approval
Denise moved that Gary select subcommittee members from the Board, to meet with Malamalama School Board next month to discuss the lease. Monica O'Sullivan seconded, the motion carried.
Walter MoŽ moved to have management approve the telephone contracts. Jane Buffington seconded, the motion carried unanimously.
Walter MoŽ moved to approve the agenda, seconded by Mike Murphy, approved unanimously.
Walter MoŽ moved to approved the Minutes of the January 8, 1997 regular Board of Directors meeting as written, Jane Buffington seconded, approved unanimously.
Walter MoŽ moved to approve the financial statements, subject to audit. Don Tinker seconded,
approved unanimously.
Jim Erviti moved to exempt John Luchau from due payment from January 1997 through June 1998, seconded by Don Tinker. After discussion, Mike Murphy made a substitute motion to pay John Luchau the equivalent of one years Hui dues for fixing the water tank. Walter MoŽ seconded. The motion to substitute the motion carried. The substitute motion carried.
Jim Erviti moved approve the MEMORANDUM OF UNDERSTANDING AND STATEMENT OF POLICY, dated February 5, 1997, to strike the word CORPORATE from that title, with the following amendment in the text, first paragraph, next to last line .... the President of BOD respectively. Seconded by Mike Murphy, the motion carried.
Jim Erviti moved to approve the agenda, seconded by Mike Murphy, approved unanimously.
Jim Erviti moved to approved the Minutes of the February 12, 1997 regular Board of Directors meeting as written, Walter MoŽ seconded, approved unanimously.
Jim Erviti moved to approve the financial statements, subject to audit. Jane Buffington seconded, approved unanimously.
Walter MoŽ moved to change the approved Community Master Plan, by moving the industrial area designated at the highway to a cluster area on Kaloli Drive near 15th. Mike Murphy seconded, the motion carried.
Mike Murphy amended the motion that we recommend this to the general membership for approval, Jim Erviti seconded, the amendment carried. The original motion as amended, carried.
Mike Murphy moved to have the two, one-half scholarships from the Malamalama School for Hui membership only. Don Tinker seconded, the motion carried.
Jim Erviti moved to approve the revised budget for calendar year January through December 1997 in the amount of $97, 770.00, seconded by Mike Murphy, the motion carried.
Denise Smith moved to approve the addition of 16 x 22 ft extension to the existing office, pending approval of the money, Mike Murphy seconded. The motion carried.
Walter MoŽ moved to plan a 25th Anniversary celebration in July, Jane Buffington seconded, the motion carried.
Jim Erviti moved to approve the agenda as changed, seconded by Monica O'Sullivan, the motion carried.
Mike Murphy moved to approved the Minutes of the March 12, 1997 regular Board of Directors meeting as corrected, Jane Buffington seconded, the motion carried.
Don Tinker moved to approve the financial statements, subject to audit, Monica O'Sullivan seconded, approved unanimously.
Jim Erviti moved to designate Darren Hunt and Jane Buffington as the representatives to the Road Maintenance Committee, Mike Murphy seconded. The motion carried.
Jane Buffington moved to invest in a riding mower for the Activity Center, she has checked prices and found a 22 hp, 50 inch cut by Craftsman at Sears which she recommended, Walter MoŽ seconded. the motion was defeated.
Mike Murphy made a substitute motion recommending that the Conch Committee send the first issue of the Conch to foreign countries with a request of a $5.00 donation for mailing if they want future editions, seconded by Don Tinker, the motion carried.
Darren Hunt moved to allow Helco to continue spraying on an interim basic until May, when there will be a public hearing, so the Board can determine future spraying, seconded, the vote was 6 in favor, 2 opposed, the motion carried.
Darren Hunt moved to grandfather the existing lines and exempt Mrs. Balais from the moratorium to complete the proposed two lines, after approval in writing of the owners of the two lots between where the lines are now, and her lots, seconded by Monica O'Sullivan, the vote was 6 in favor, 2 opposed, the motion carried.
Jim Erviti moved to accept the recommendations of the joint committee for personnel benefits effective April 1st. seconded by Mike Murphy, the vote was 7 in favor, 1 abstained (Walter MoŽ) the motion carried.
Jim Erviti moved to approve the agenda, seconded by Mike Murphy, the motion carried.
Denise Smith moved to approve the Minutes of the April 9, 1997 regular Board of Directors meeting as corrected, Monica O'Sullivan seconded, the motion carried.
Jim Erviti moved to approve the financial statements subject to audit, Mike Murphy seconded, approved unanimously.
Walter MoŽ moved to approve the agenda, seconded by Don Tinker, the motion carried.
Denise Smith moved to approve the Minutes of the May 14, 1997 regular Board of Directors meeting as corrected, Mike Murphy seconded, the motion carried.
Denise Smith moved to approve the Minutes of the May 15, 1997 special Board of Directors meeting as written, Jane Buffington seconded, the motion carried.
Denise Smith moved to approve the Minutes of the May 28, 1997 special Board of Directors meeting as written, Monica O'Sullivan seconded, the motion carried.
Walter MoŽ moved to approve the treasurer's report, Don Tinker seconded, approved unanimously.
Walter MoŽ moved to authorize approval of preliminary planning and detailing of a pathway throughout the 31 acre park area across from the Hui office, off 17th Street, seconded by Jane Buffington. The motion carried.
Walter MoŽ moved to accept the amended Bulletin Board criteria as listed, Mike Murphy seconded, the motion carried.
Jim Erviti moved to approve the agenda, seconded by Walter MoŽ, the motion carried.
Jim Erviti moved to approve the Minutes of the June 11, 1997 regular Board of Directors meeting as written, Ken Flood seconded, the motion carried.
Jim Erviti moved to approve the Minutes of the July 1, 1997 special Board of Directors meeting as written, Walter MoŽ seconded, the motion carried.
Walter MoŽ moved to approve the request of the Planning Department to give input on the home real estate business and the church office that have applied for Special Use permits, seconded by Jim Erviti, the motion carried.
Walter MoŽ moved to allow the Seniors of Paradise to put up signs for their meetings, George Budway seconded, the motion carried.
Walter MoŽ moved to approve the agenda, seconded by George Budway, the motion carried.
Walter MoŽ moved to approve the Minutes of the July 9, 1997 regular Board of Directors meeting as written, George Budway seconded, the motion carried.
Walter MoŽ moved to approve $218.40 to anchor the swing set, Ken Flood seconded, the motion
carried.
Ken Flood moved to hire someone to cut the grass at the Activity Center on a regular basis, George Budway seconded, the motion carried.
Ken Flood moved to appoint David Lindbergh as the Liaison to the Malamalama School, on the condition the School changed their meeting date, so he can attend both meetings. George Budway seconded. The motion and second were withdrawn.
Ken Flood moved to appoint David Lindbergh as the representative of the Hui to serve on the Malamalama School Board, George Budway seconded, the motion carried.
Walter MoŽ moved to accept Gary Jung's letter of resignation, George Budway seconded, the motion carried.
Ken Flood moved to add the Malamalama School Report under the Liaison Reports, seconded by Sue Pirtle, the motion carried.
Ken Flood moved to approve the agenda as changed, seconded by Sue Pirtle, the motion carried.
Walter MoŽ moved to approve the Minutes of the August 13, 1997 regular Board of Directors meeting as corrected, Ken Flood seconded, the motion carried.
Helene Williams moved to accept John Moran's proposal on the new pleading on Civil No: 96-38, Sue Pirtle seconded, the motion carried.
Walter MoŽ moved to allow PATH to use the Activity Center for a starting and return point on November 1st or 2nd at no charge, Sue Pirtle seconded, the motion carried.
Walter MoŽ moved to remove Darren Hunt from the Board of Director of Paradise Hui Hanalike,
seconded by Sue Pirtle, the motion carried.
Ken Flood moved to purchase a new air conditioner for the library, Helene Williams seconded, the motion carried.
Jim Erviti moved to request the Board of Director's attorney (John Moran) to refile the responsive pleading to Mr. Lerro's lawsuit Civil No. 96-38, and to file a motion for sanctions and monetary relief for the defendant. Don Tinker seconded, the motion passed unanimously.
Jim Erviti moved that the Board authorizes payment of one month's severance pay to Lori Uehara as agreed to by the Property Manager and the Hui. Walter MoŽ seconded, the motion passed unanimously.
Ken Flood moved to add the approval of minutes of the September 21, 1997 meeting to the agenda, Walter MoŽ seconded, the motion carried.
Approval of Agenda: Don Tinker moved to approve the agenda as amended, seconded by Jim Erviti, the motion carried.
Minutes of September 21, 1997: Don Tinker moved to approve the minutes of September 21, 1997, Ken Flood seconded, the motion carried.
Walter MoŽ moved for the Board of Paradise Hui Hanalike to adopt and sanction the plan to create a Hawaiian Paradise Park Financial Management Improvement District. Don Tinker seconded, the motion carried unanimously.
Walter MoŽ moved for the Board to allow him to continue with the process of moving ahead on the creation of a Hawaiian Paradise Park Financial Management Improvement District, and reporting progress to the Board. Don Tinker seconded, the motion carried unanimously.
Jim Erviti moved that the letter to Patrick Walsh, from Norman Olesen dated September 29, 1997 regarding the water line from Highway 130 to HPP Fire Station, be referred to the next General Membership meeting in October. Seconded by Walter MoŽ, the motion carried.
Jim Erviti moved that the Board members be furnished a copy of the Master Plan of Hawaiian Paradise Park, free of charge, seconded by George Budway, the motion carried.
Ken Flood moved to allow up to $25.00 for a classified advertisement in the newspaper, for a two month trial basis, seconded by George Budway, the motion carried.
Jim Erviti moved to approve the agenda as changed, seconded by Don Tinker, the motion carried.
Jim Erviti moved to approve the Minutes of September 10, 1997 regular Board of Directors meeting as written, Walter MoŽ seconded, the motion carried.
Walter MoŽ moved to approve the Minutes of October 1, 1997 Special Board of Directors meeting as corrected, Helene Williams seconded, the motion carried.
Jim Erviti moved to approve the Minutes of September 21, 1997 Special Board of Directors meeting as corrected, Walter MoŽ seconded, the motion carried.
Sue Pirtle moved to allow Wise Heart to have a table at the swap meet at no charge, for taking blood pressure at no charge, seconded by Don Tinker, the motion carried.
Walter moved to approved the letter to Virginia Goldstein of the Planning Department allowing a
time extension for Sure Save building on Orchidland Drive in Orchidland, Ken Flood seconded, the motion carried.
Jim Erviti moved to approve the agenda as written, seconded by Ken Flood, the motion carried.
Jim Erviti moved to approve the Minutes of October 8, 1997 regular Board of Directors meeting as written, Ken Flood seconded, the motion carried.
Jim Erviti moved to approve the Minutes of October 17, 1997 Special Board of Directors meeting as written, Don Tinker seconded, the motion carried.
Ken Flood moved to accept $25.00 per month for the Alcoholic Anonymous meetings, Sue Pirtle
seconded, the motion carried.
Jim Erviti moved to deny the application for the "Battle of the Bands," Ken Flood seconded, the motion carried.
Jim Erviti moved to rescind the motion to deny application for the "Battle of the Bands," Ken Flood seconded, the motion carried.
Ken Flood moved to approve a request for the "Battle of the Bands," on January 24th, from 10:00 a.m. to 6:00 p.m., Sue Pirtle seconded, the motion carried.
Sue Pirtle moved to pursue getting free office equipment from Bank of America, Don Tinker seconded, the motion carried.
Jim Erviti moved to approve the agenda as written, seconded by Walter MoŽ, the motion carried.
Jim Erviti moved to approve the Minutes of November 12, 1997 regular Board of Directors meeting as written, Walter MoŽ seconded, the motion carried.
Don Tinker moved to defer the Committee Reports and Liaison reports to the General Meeting, Helene Williams seconded, the motion carried.
Walter MoŽ nominated Jim Erviti for the vacant RMC position, he was voted in unanimously.
Ken Flood moved to allow two Craft Fair's next year, in June and December. Jim Erviti seconded, the motion carried.
Jim Erviti moved to approve the agenda as written, seconded by Don Tinker, the motion carried.
Jim Erviti moved to approve the Minutes of December 10, 1997 regular Board of Directors meeting as written, Don Tinker seconded, the motion carried.
Sue Pirtle moved to file a lien against the properties going into bankruptcy, Don Tinker seconded, the motion carried.
Sue Pirtle moved that we automatically file a lien when we are notified of a foreclosure or bankruptcy, Walter MoŽ seconded, the motion carried.
Walter MoŽ moved to approve the request for a travel agency on 8th Street in HPP, seconded by Jim Erviti, the motion carried.
Walter MoŽ moved for a St. Patrick's Day Party to be held on March 14th, Don Tinker seconded, the motion carried.
Walter MoŽ moved to hire Yaggi Document Service to produce the next issue of the Conch, Don Tinker seconded, the motion carried.
Don Tinker moved to address the budget concerns Jim Erviti outlined and send a letter to the Master/Receiver regarding the preparation of a budget, Walter MoŽ seconded, the motion carried.
Don Tinker moved to approve the agenda as written, seconded by Larry Pirtle, the motion carried.
Don Tinker moved to approve the Minutes of January 14, 1998 regular Board of Directors meeting as written, Sue Pirtle seconded, the motion carried.
Don Tinker moved to approve the Minutes of January 22, 1998 Special Board of Directors/RMC
meeting as written, Sue Pirtle seconded, the motion carried.
Ken Flood moved to raise the road fees to $70.00 per year, Don Tinker seconded, the motion carried unanimously.
Sue Pirtle moved for a recess, Helene Williams seconded, the motion carried.
Walter Bell moved to send: the road fee bill; a self addressed return envelope; a letter from Mr. Yoshida; a solicitation to run for the RMC; an invitation to join the Hui; and the budget to be mailed on or before March 1, 1998, separate from a later mailing of the ballots. Jim Erviti seconded, the motion carried.
Jim Erviti moved to allow the Salvation Army, Hilo Interim Home use of the Activity Center on March 28th between 10:00 a.m. and 2:00 p.m. at no charge, seconded by Sue Pirtle, the motion carried.
Ken Flood moved to sign the Lease Agreement with Malamalama School, Sue Pirtle seconded. The motion was tabled until the Lease and minutes could be reviewed.
Jim Erviti moved to amend the minutes of the Joint Board of Director/RMC Special meeting dated January 22, 1998 to reflect the changes of uncollectible lots is 1000 instead of 100 and the settlement is for the next three years instead of four years, Don Tinker seconded, the motion carried.
Jim Erviti moved to approve the agenda as written, seconded by Walter MoŽ, the motion carried.
Jim Erviti moved to approve the Minutes of February 11, 1998 and two Special meetings of February 18, 1998 meeting as written, Sue Pirtle seconded, the motion carried.
Jim Erviti moved to charge Hui members $. 05 a copy, and anyone else $. 10 a copy for any copies other than the current minutes of Board, RMC and General Membership meetings, Larry Pirtle seconded, the motion carried unanimously.
Walter MoŽ moved to increase the kitchen rental from $9.00 to $12.50 per hour, Sue Pirtle seconded, the motion carried. Jim Erviti amended the motion to reflect the increase to start on July 1, 1998, seconded by Sue Pirtle. The vote on the motion and the amendment was unanimous.
Walt Bell moved to pay Yaggi Document Service a progress payment of one-half of the fee, $750.00 for the winter edition, seconded by Sue Pirtle, the motion carried unanimously.
Sue Pirtle moved for a recess, Larry Pirtle seconded, the motion carried.
Jim Erviti moved to extend the Malamalama lease of 2 1/2 years ago to the end of a term of the total 5 years, Walt Bell seconded. The vote was 2 in favor, 3 against the motion was defeated.
Jim Erviti moved to invite the Hui's lease Committee Chair to explain the issues of question, Larry Pirtle seconded, the motion carried, the motion carried.
Walter MoŽ moved to expeditiously engage in dialog with the Malamalama School and resolve the lease signing, Larry Pirtle seconded. Walter MoŽ amended the motion to deal with question of the lease after we have examined and reviewed the motion made by Jim Erviti, Larry Pirtle seconded, the motion and amendment carried.
Sue Pirtle moved to add Glenn Santos to the agenda, after the Secretary's Report, seconded by Walter MoŽ, the motion carried.
Sue Pirtle moved to add Norma Mastenbrook to the agenda, before Glenn Santos, Walter MoŽ seconded, the motion carried.
Walter MoŽ moved to approve the revised agenda, seconded by Larry Pirtle, the motion carried.
Walter MoŽ moved to approve the minutes of March 11, 1998 as written, Sue Pirtle seconded, the motion carried.
Walter MoŽ moved to extend the existing lease of 2 1/2 years to the regular customary term of 5 years,
Sue Pirtle seconded. (Walt Bell amended the motion, to add "existing" before lease.) The amended motion carried.
Jim Erviti moved to accept a proposal for Officers and Directors liability insurance in the amount of $1050 from American Insurance Agency, seconded by Walter MoŽ, the motion carried unanimously.
Jim Erviti moved that only members and associate members of Paradise Hui Hanalike be permitted to rent the Activity Center for single events or usage, longer term renters shall present evidence that Paradise Hui Hanalike is named as an additional insured in their liability insurance, Walter MoŽ seconded, the motion carried unanimously.
Jim Erviti moved that members whose membership expires in April, May or June of 1998, pay dues of $25.00, for the remainder of the 1997-98 fiscal year and for the year ending June 30, 1999. Larry Pirtle seconded, the motion carried.
Jim Erviti moved that in accordance with Article 9, section 11b, of the bylaws, and number 16 of the Corporate Policy, lists of lot owners shall not be given or sold to any entity, individual or corporate, except on official business of the Corporation or its Road Committee. Larry Pirtle seconded, the motion carried
Sue Pirtle moved to add Jane Buffington's Activities Report and Ron Terry regarding the Waterline, after approval of the minutes seconded by Walter MoŽ, the motion carried.
Sue Pirtle moved to approve the revised agenda, seconded by Walter MoŽ, the motion carried.
Jim Erviti moved to approve the minutes of April 8,1998 as written, Walter MoŽ seconded, the motion carried.
Jim Erviti moved to thank the plumber for doing the work at the Activity Center, seconded by Sue Pirtle, the motion carried.
Jim Erviti moved to approve the electrical contractors price to install and rewire security lights at the Activity Center in the amount of $660.38, seconded by Walter MoŽ, the motion carried.
Walter MoŽ moved to approve the rent reduction of three hours, to two renters, due to the broken waterline on May 8th and May 10th, seconded by Larry Pirtle, the motion carried.
Walter MoŽ moved to approve Dr. Ron Terry study in reference to the Environmental Assessment for the proposed Paradise Drive waterline, Puna District, and we approve and support his activity in that endeavor. Seconded by Larry Pirtle
Jim Erviti amended the motion, to continue to support the waterline, Larry Pirtle seconded, the amendment carried. The amended motion carried.
Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion carried.
After the correction of Ken Flood as being excused, Don Tinker moved to approve the minutes of May13, 1998 as corrected, Jim Erviti seconded, themotion carried.
Ken Flood moved to authorize no more than $6000 for the Hui's portion of Mr. Yoshida's bill, Don Tinker seconded.
Sue Pirtle amended the motion to, in answer to the unauthorized request of Mr. Delima, that the BOD proposed that the Hui's portion be 10% of Mr. Yoshida's bill, Jim Erviti seconded, the vote on the amendment carried unanimous.
On the amended motion, the vote was 3 in favor, 3 opposed, the President voted in favor, the motion carried.
Jim Erviti moved to submit the Community Research Center proposal to the funding organizations, Larry Pirtle seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Jim Erviti moved to table the Rental Agreement until the next regular meeting, Larry Pirtle seconded, the motion carried unanimously.
Larry Pirtle moved for the Board to support the Neighborhood Watch with the amount of $1500, Don Tinker seconded, the motion carried.
Jim Erviti moved to approve the agenda, seconded by Larry Pirtle, the motion carried.
Larry Pirtle moved that the TMR provide the Hui Board and RMC an opportunity to review the proposed bylaws prior to electing the three members from each group, seconded by Jim Erviti, the motion carried unanimously.
Jim Erviti moved to question if compensation should be written into this order, Don Tinker seconded, the motion carried.
Sue Pirtle moved to approve the agenda as amended, seconded by Jane Buffington, the motion carried.
Sue Pirtle moved to approve the minutes of June 10, 1998 as written, Jane Buffington seconded, the motion carried unanimously.
Jane Buffington moved that Walter MoŽ to be in charge of all legal aspects, and legal consultation to be at his discretion, Larry Pirtle seconded, the motion carried unanimously.
Jane Buffington moved to keep John Moran as the Hui attorney, Don Tinker seconded, the motion carried unanimously.
Jane Buffington moved to keep Patrick Walsh as the liaison with the Grant writer for Paradise Hui Hanalike, seconded by Arlene Terry, the motion carried unanimously.
Jane Buffington moved to approve Jesse Crawford as the Community Action Chair, seconded by Larry Pirtle, the motion carried unanimously
Sue Pirtle moved to approve Walt Bell as the Membership Chair, seconded by Don Tinker, the motion carried unanimously.
Sue Pirtle moved to approve Don Tinker as the Hui's representative to the RMC, seconded by Larry Pirtle, the motion carried unanimously.
Sue Pirtle moved to approve Jane Buffington as the Activities Chair, seconded by Don Tinker, the motion carried unanimously.
Jane Buffington moved that the minutes to be mailed to all Board members, Nancy Cabral, the Master/Receiver and the RMC Chair, and arrive at least 3 days prior to the next meeting. Larry Pirtle seconded, the motion carried unanimously.
Jane Buffington moved to have Walter MoŽ, Arlene Terry and Don Tinker as the bylaw review committee, Jesse Crawford seconded, the motion carried unanimously.
Walt Bell moved that the donation from a Japanese lot owner be used, in part, to initiate a Japanese language supplement to the Conch, in expectation that advertisers will be found in Japan to defray the cost in the future, Larry Pirtle seconded, the vote was 7 in favor, 1 abstained, the motion carried.
Don Tinker moved to approve the agenda as amended, seconded by Sue Pirtle the motion carried.
Jesse Crawford moved to approve the minutes of July 3, 1998 and July 8, 1998 as written, Jane Buffington seconded, the motion carried unanimously.
Sue Pirtle moved to support the application Grant for the restoration and rehabilitation of the Old Puna Road Trail, Jane Buffington seconded, the motion carried unanimously.
Sue Pirtle moved to support the previous Board of Directors request for clarification of operational needs for Hui assets be met as per John Moran's letter dated June 22, 1998, Larry Pirtle seconded, the motion carried unanimously.
Don Tinker moved to approve the agenda as amended, seconded by Mary Ann Kamahele, the motion carried.
Jesse Crawford moved to approve the minutes of August 12, 1998 as written, Don Tinker seconded, the motion carried unanimously.
Mary Ann Kamahele moved to hire the Grant writer at of $100 per month, Don Tinker seconded. The vote carried unanimously.
Don Tinker moved to approve the agenda, seconded by Sue Pirtle, the motion carried unanimously.
Jane Buffington moved to approve the minutes of September 9, 1998 as written, Sue Pirtle seconded, the motion carried unanimously.
Don Tinker moved to approve the self storage business variance application request, Jesse Crawford seconded, discussion followed, the vote was 3 in favor, 4 against, the motion was defeated.
Jane Buffington moved to send a letter to the Planning Commission of the Boards opposition to the self storage business variance, Larry Pirtle seconded, 4 in favor, 2 abstained, the motion carried.
Sue Pirtle moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.
Jane Buffington moved to approve the minutes of October 14, 1998 as corrected, Larry Pirtle seconded, the motion carried unanimously.
Don Tinker moved to that Jesse Crawford become the full time member to the bylaws committee and elect Larry Pirtle as the alternate to the bylaw committee, Jane Buffington seconded, the motion carried unanimously.
Larry Pirtle moved to appeal the Planning Commission's decision to allow the variance for John and Jeanne Vurich, in the building of the self storage units, as it will not conform with our Master Plan, Walt Bell seconded the vote was 5 in favor, 1 opposed, 1 abstained, the motion carried.
Jesse Crawford moved to approve the agenda, as amended, seconded by Marianne Kamahele, the motion carried unanimously.
Marianne Kamahele moved to approve the minutes of November 11, 1998 as written, Jesse Crawford seconded, the motion carried unanimously.
Walt Bell moved to approve the minutes of the first meeting of November 20, 1998 as written, seconded by Marianne Kamahele, the motion carried unanimously.
Walt Bell moved to approve the minutes of the second meeting of November 20, 1998 as written, seconded by Jesse Crawford, the motion carried unanimously.
Larry Pirtle moved to approve the agenda, Walt Bell seconded, the motion carried.
Sue Pirtle moved that the Board confirm the prior motion to pursue the objection of the variance in the Third Circuit Court as an appeal, seconded by Larry Pirtle. The vote on the motion was 3 in favor, 2 opposed, the motion carried.
Sue Pirtle moved to approve the agenda, as written, seconded by Jesse Crawford, the motion carried unanimously.
Jane Buffington moved to submit the $290,000 grant for improvements to the 20 acres where the Activity Center is located, and the 20 acres across 16th and adopt the resolution Walt Bell seconded. The vote was 6 in favor, 1 opposed, the motion carried.
Sue Pirtle moved to approve the minutes of December 9, 1998 as corrected, Jane Buffington seconded, the motion carried unanimously.
Sue Pirtle moved to approve the minutes of the special meeting of December 16, 1998 as written, seconded by Jesse Crawford, the vote was 6 in favor, 1 abstained, the motion carried.
Sue Pirtle moved to approve the agenda, as written, seconded by Marianne Kamahele, the motion carried unanimously.
Sue Pirtle moved to approve the minutes of January 13, 1999 as written, Larry Pirtle seconded, the motion carried.
Jesse Crawford moved to terminate all contracts with the grant writer as of today, Sue Pirtle seconded, the motion carried unanimously.
For the current grant application, Larry Pirtle moved to honor the prior contract of 10% of what is received from the grant, and reject the $4000 plus 5% counter offer, seconded by Jane Buffington, the vote was unanimously in favor.
Walt Bell moved to appoint Jim Erviti and Jerry Miller as the Boards selection for the RMC Nominating Committee, seconded by Larry Pirtle, the motion carried unanimously.
Larry Pirtle moved to appoint Gary Jung as a Financial Liaison with the TMR and PM until June 30, 1999, seconded by Jane Buffington, the motion carried unanimously.
Sue Pirtle moved to approve the agenda, as written, seconded by Jane Buffington, the motion carried unanimously.
Larry Pirtle moved to give Don Tinker the authority to talk with our attorney prior to submitting this letter, and to submit this letter and proposed bylaws to the Judge. Seconded by Sue Pirtle. The vote on the motion was unanimously in favor.
Sue Pirtle moved to approve the agenda, as written, seconded by Larry Pirtle, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of February 10, 1999 as written, Larry Pirtle seconded, the motion carried.
Jane Buffington moved to approve the minutes of the Special meetings of February 10, 1999 and of February 15, 1999, Larry Pirtle seconded, the motion carried.
Jane Buffington moved to offer an apology to the grant writer for any misunderstandings in regard to the grant, Larry Pirtle seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Larry Pirtle moved to continue the tradition of giving the Rick Edward's Award to one individual, Jane Buffington seconded. The vote on the motion was unanimously in favor.
Sue Pirtle moved to allow BIARC to use the Activity Center for the weekend of June 26 and 27 with a flat charge of $40 for kitchen use, seconded by Jane Buffington. The vote on the motion was unanimously in favor.
Ron Phillips moved that the Hui disapprove John Moran's recommendation, to accept the agreement arrived at between the TMR and PM, with the mowing contractor, CL Services, seconded by Jane Buffington. The vote was unanimously in favor.
Sue Pirtle moved to approve the agenda, as written, seconded by Larry Pirtle, the motion carried.
Sue Pirtle moved to approve the minutes of March 10, 1999 and the Special meeting of March 21, 1999 as written, Marianne Kamahele seconded, the motion carried.
Jane Buffington moved to accept Larry Pirtle's resignation, Ron Phillips seconded, the motion carried unanimously.
Arlene Terry moved that we pursue establishing the HPP Activity Center as an emergency shelter, seconded by Jane Buffington. the motion carried unanimously.
Sue Pirtle moved to approve the agenda as written, seconded by Arlene Terry, the motion carried.
Sue Pirtle moved to approve the minutes of April 14, 1999 as written, Jesse Crawford seconded, the motion carried unanimously.
Arlene Terry moved to accept the procedure for changes to the Draft of 5-13-99, Proposed Bylaws, Jesse Crawford seconded. Jesse Crawford amendment the motion to remove the words by a certain date from Item 2, Ron Phillips seconded . The vote on the amended motion carried unanimously.
Jane Buffington moved to pay $300.00 to Roger Evans when he is finished painting the library and catch tanks, also removing graffiti and rust from the catch tanks. Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to charge the Church group $10 per hour for using the Activity Center and kitchenfor Dinners for the Needy. Sue Pirtle seconded. The vote on the motion was 2 in favor, 3 opposed, the motion was defeated.
Sue Pirtle moved to allow use of the Activity Center and kitchen for Dinners for the Needy at no charge and to ask for a donation. Jesse Crawford seconded, the vote was 3 in favor, 2 opposed, the motion carried.
Ron Phillips moved to send the proposed budget back to the RMC for reconsideration, Jane Buffington seconded. The vote on the motion was 2 in favor, 2 opposed and 2 abstained, the motion failed.
Sue Pirtle moved to approve the budget, Walt Bell seconded. The vote on the motion was 3 in favor, 3 opposed, the motion failed.
Ron Phillips moved to table the proposed budget, Sue Pirtle seconded, the vote was 2 in favor, 3 opposed, the motion failed.
Arlene Terry moved to return the proposed budget to the RMC tomorrow evening for their review, and to provide either the same budget if approved or an amended budget to the Board. Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to form a committee to decide what computer equipment is needed and draw up a request for a proposal in order to proceed. Arlene Terry seconded, the motion carried unanimously.
Sue Pirtle moved to approve the agenda as written, seconded by Jane Buffington, the motion carried.
Sue Pirtle moved to approve the minutes of May 12, 1999 as amended, Jane Buffington seconded, the motion carried unanimously.
Ron Phillips moved to form a committee to gather details on the variance request (at 27th and Kaloli,) Norma Mastenbrook seconded. The vote was 5 in favor, 2 abstained, the motion carried.
Jane Buffington moved to have a letter written in response to John Moran's resignation, and delivered to Mr. Moran, Sue Pirtle seconded, The vote carried unanimously.
Norma Mastenbrook moved that (the Board) support and participate in the community Bylaws group, which meet on Tuesday evenings and Friday mornings, so that working together we will produce the best Bylaws possible. Ron Phillips seconded. The vote was 5 in favor, 2 abstained, the motion carried.
Ron Phillips moved to invite the owner of the school bus company to the July Board meeting, failure to appear will force (the Board into) more severe action, which may result in being barred from the park. Jane Buffington seconded, the motion carried unanimously.
Walt Bell moved to accept the budget submitted by the RMC, Sue Pirtle seconded. the vote was 4 in favor, 3 opposed, the motion carried.
Sue Pirtle moved if only two applicants for the Malamalama scholarships exist, to go ahead and
accept them for the scholarships, Jane Buffington seconded, the vote was 4 in favor, 1 abstained, themotion carried.
Walt Bell moved to form a committee of Gary Jung, Sue Pirtle and Walt Bell to select a recipient for the Rick Edward's Award, to be announced at the June General Meeting, Norma Mastenbrook seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Norma Mastenbrook moved (that this Board) sponsor the public hearing on July 16, Sue Pirtle
seconded, the motion carried unanimous.
Jesse Crawford moved to approve the agenda as written, seconded by Jane Buffington, the motion carried.
Jesse Crawford moved to approve the minutes of June 9, 1999 as written, Jane Buffington seconded, the motion carried unanimously.
Jane Buffington moved to have a five (5) minute time limit on visitors speaking, Ron Phillips seconded. Mike McMillan made a friendly amendment that each visitor has one opportunity to speak, for up to five minutes during the visitors time to speak, which was accepted. The vote on the amended motion was 3 in favor, 5 opposed, the motion failed.
Jesse moved to create a committee of Ron Phillips and Mike McMillan to look into combining the 31 Acre parcels into one parcel, Mike McMillan seconded,, the vote was 4 in favor, 4 opposed, the motion failed.
Jesse moved to pass a resolution to endorse the letter regarding contracts to the TMR from the RMC, seconded by Mike McMillan. The vote was 7 in favor, 1 abstained, the motion carried.
Jesse Crawford moved that Don Tinker be the Hui selection to the RMC, the vote was 6 in favor, the motion carried. (This motion was remade, seconded and passed at the August meeting.)
Jesse moved to approve the Malamalama School letter endorsing the Kinderhale project, Robert Daley seconded, the vote was unanimously in favor.
Robert Daley moved to request in writing, asking the Planning Department for an update on the progress on incorporating the HPP Master Plan into the County General Plan, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to wait for the TMR's draft of revisions to the Bylaws of August 15 before doing anything, seconded by Mike McMillan. The vote was 0 in favor, 4 opposed, the motion failed.
Jesse Crawford moved to extend the time limit to 9:30 p.m., seconded by Ron Phillips, the motion carried unanimously.
Walt Bell moved that copies of all proposed Bylaw revisions be made available in the office to interested parties in such a way that no endorsement will be made, Robert Daley seconded, the motion carried unanimously.
Mike McMillian moved to set a date in the first week of August for a public hearing, and in the same advertisement, to state all other proposed revisions are available at the office, seconded by Robert Daley. Mike amended the motion to have a someone establish the dates and determine if the Activity Center is available on those dates. The vote was unanimously in favor.
Jesse Crawford moved to approve the minutes of July 14, 1999 as corrected, Robert Daley seconded, the motion carried unanimously.
Ron Phillips moved to approve the agenda, seconded by Yoshi Terada. Ron Phillips amended the motion to approve the agenda as amended, seconded by Yoshi Terada, the motion carried unanimously.
Ron Phillips moved to form a Committee to develop what issues and concerns an attorney will address, seconded by Mike McMillan. The vote was 5 in favor, 1 abstained, the motion carried.
Ron Phillips moved to pay John Moran's bill, Yoshi Terada seconded, the motion carried unanimously.
Ron Phillips moved to give Jesse the authority to purchase two computers and the necessary software, seconded by Mike McMillan, the motion carried unanimously.
Mike McMillan moved to purchase a collating copier so the office can run smoothly and efficiently, Yoshi Terada seconded, the motion carried unanimously.
Jesse Crawford moved to extend the meeting time to 9:30 p.m., seconded by Mike McMillan, the motion carried unanimously.
Jesse Crawford renewed the motion that Don Tinker be the Boards representative to the RMC, Ron Phillips seconded, the motion carried.
Ron Phillips moved that we do not have any further Property Owners meetings until we have the Hui membership meeting to approve or disapprove the proposed amendments to the Bylaws, seconded by Jesse Crawford. The vote was 5 in favor, 2 opposed, the motion carried.
Jesse Crawford moved to approve the agenda as amended, seconded by Ron Phillips, the motion carried unanimously.
Ron Phillips moved to approve the minutes of 8-11-99, Mike McMillan seconded. The amended minutes were approved by a vote of 6 in favor, 1 abstention.
Jane Buffington moved to request contractors to prepare bids for re-roofing the entire roof area of the activity center, barbecue area and in between, seconded by Robert Daley, the vote carried unanimously.
Jesse Crawford moved to invite Drug Addiction Services of Hawaii to attend a meeting to make a presentation and a written proposal to the Board, Jane Buffington seconded. Ron Phillips offered a friendly amendment to solicit a written proposal prior to the next meeting, which was accepted. The amended motion carried unanimously.
Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.
Mike McMillan moved to approve the minutes of September 8, 1999, as corrected, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to disapprove Mr. Pistone's application for a used car lot, Jane Buffington seconded. The vote on the motion was 6 in favor, 1 opposed, the motion carried.
Mike McMillan moved to approve both proposals using option (B,) at $1,425.84 and $8,132.80, Ron Phillips seconded. The motion carried unanimously.
Jesse Crawford moved to turn this issue over to the Policy Committee, and be instructed to see what is the appropriate level of insurance for a small commercial business, Robert Daley seconded. Ron Phillips made a friendly amendment that it be within 30 days, seconded by Mike McMillan which was accepted. The motion carried unanimously.
Mike McMillan moved to proceed with the consolidation of the 31 acre area, Jane Buffington seconded, the motion carried unanimously.
Mike McMillan moved to ask both Harry Ellison and Alan Okamoto to represent HPP whenever we need their service, without a retainer, Jane Buffington seconded, the vote was 6 in favor, 1 abstained, the motion carried.
Mike McMillan moved to approve the agenda, seconded by Jane Buffington, the motion carried unanimously.
Jane Buffington moved to approve the minutes of October 13, 1999, as corrected, Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to ask the Community Action Committee Chair to undertake a fact finding mission and report back to the Board with recommendations, Mike McMillan seconded. Walt Bell offered a friendly amendment that it refers to the 19th and Paradise problem and other properties in violation, which was accepted. The motion carried unanimously.
Jane Buffington moved that the Hui Board of Directors make available to the Police Department, on a temporary basis, the office located in the Road Equipment Building for the purpose of a substation for the Police in HPP, for them to use at their discretion at no cost to the County. (Notification to be by) letter sent to the Police Chief making this offer, once approval has been granted, and signed by the heads of the (Hui) Board, (Hui) membership, RMC, Seniors of Paradise and Neighborhood Watch. Seconded by Jesse Crawford. The vote was unanimously in favor, the motion carried.
Ron Phillips moved the Board send a letter to the TMR and to the PM suggesting to not send the bylaws out for the lot owners to vote on, seconded by Jesse Crawford. The vote was 2 in favor, 4 against, the motion was defeated.
Jesse Crawford moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.
Mike McMillan moved to approve the minutes of November 10, 1999, as written, Jesse Crawford seconded, the motion carried unanimously.
Mike McMillan moved to have the PM institute credit card charging for the payment of road fees, seconded by Robert Daley, the motion carried unanimously.
Mike McMillan moved to approve the agenda, seconded by Yoshi Terada, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of December 8, 1999, as corrected, Mike McMillan seconded, the motion carried unanimously.
Jesse Crawford moved, and volunteered, to write a letter to the Water Commissioner and Water Department about our concerns with spaghetti lines, seconded by Yoshi Terada. The motion carried unanimously.
Ron Phillips moved to dispense with Committee Reports, seconded by Jesse Crawford. The motion carried unanimously.
Jesse Crawford moved to amend the budget reflecting income as $410,000 and $90,000 borrowed from next year totaling $500,000. Yoshi Terada seconded, the motion carried unanimously.
Jesse Crawford moved to rescind the motion to review the level of insurance for small businesses, Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to request the PM to ask the TMR for a monthly statement of charges for budgeting purposes. Ron Phillips seconded, carried unanimously.
Mike McMillan moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.
Mike McMillan moved to approve the minutes of January 12, 2000 as written, Robert Daley seconded, the motion carried unanimously.
Walt Bell moved to accept the proposal for a Website from Orion Enterprises (Morgan Sky) of $525 set up, and $25 per month for updating, with General Membership approval if there is a quorum at the next meeting. If there is no quorum, the Boards decision stands. Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved to approve the RMC revised Budget for 7-1-00 to 6-30-01, Jane Buffington seconded, the motion carried unanimously.
Ron Phillips moved to allow BIARC to use the Activity Center for $40, Walt Bell seconded, the motion carried unanimously.
Mike McMillan moved to approve the agenda as amended, seconded by Jesse Crawford, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of February 9, 2000 as written, Yoshi Terada seconded, the motion carried unanimously.
Mike McMillian moved to approve the minutes of February 20, 2000 as written, Walt Bell seconded, the motion carried unanimously.
Ron Phillips moved that the Board agreed that a letter be written to the TMR expressing the Boards concerns (of the delay on Court approval of the bylaws). Mike McMillian seconded, the motion carried unanimously.
Ron Phillips moved to file a complaint with the Building Department, against the property at 19th and Paradise Drive, for violation of the permit. Mike McMillian seconded. The motion carried unanimously.
Jesse Crawford moved that renting the Activity Center to parties and other activities that can be expected to be loud be restricted to daylight hours only. Mike McMillian seconded. The vote was 6 in favor, 1 against, the motion carried.
Jesse Crawford moved to form a committee to review rental of the Activity Center, Mike McMillian seconded, the motion carried.
Walt Bell moved the Board accept the current criteria for awards and continue the Awards Program. Seconded by Ron Phillips, the motion carried unanimously.
Jesse Crawford moved to establish a committee to examine the criteria for the Malamalama School Scholarships, Mike McMillian seconded, the motion carried.
Mike McMillan moved to approve the agenda as written, seconded by Robert Daley, the motion carried unanimously.
Mike McMillan moved to approve the minutes of April 12, 2000 as written, Jesse Crawford seconded, the motion carried unanimously.
Mike McMillian moved to dismantle the barbecue and open the space up as a clear floor, Jesse Crawford seconded, the motion carried unanimously.
Jesse Crawford moved to display the "No Open Fires" only during legally declared fire bans, seconded by Ron Phillips.
Ron Phillips moved to table the motion, Robert Daley seconded, the vote was 5 in favor, 0 opposed, 1 abstained.
Walt Bell moved that the Board form a committee to research the aspects of Fire Bans or prohibition of burning, Ron Phillips seconded, the motion carried unanimously.
Ron moved that this Board doesn't give carte blanc permission for a bike path through Paradise Park at this time, seconded by Mike McMillian. The vote was 3 in favor, 3 opposed, 1 abstained, the motion failed.
Ron Phillips moved to approve the Web Site (for payment), Robert Daley seconded, the motion carried unanimously.
Mike McMillan moved to approve the agenda as written, seconded by Marianne Kamahele, the motion carried unanimously.
Mike McMillan moved to approve the minutes of April 12, 2000 as written, Ron Phillips seconded, the motion carried unanimously.
Mike McMillian moved that as soon as the revised bylaws are in effect, to begin the election process in accordance with the newly revised bylaws, regardless of the time frame involved. Ron Phillips seconded, the motion carried unanimously.
Jesse Crawford moved to contact Al Smith to make an appeal to the County to accept Pohaku Circle, Ron Phillips seconded, the motion carried.
Jesse Crawford moved to approve the agenda as written, seconded by Mike McMillan, the motion carried unanimously.
Mike McMillan moved to approve the minutes of June 14, 2000 as written, Jesse Crawford seconded, 4 in favor, 1 abstained, the motion carried.
Ron Phillips moved that the President asks Jane Buffington if she wishes to continue or resign. Seconded by Mike McMillian, the motion carried.
Yoshi Terada moved to approve the agenda as written, seconded by Ron Phillips, the motion carried unanimously.
Ron Phillips moved to approve the minutes of July 12, 2000 as corrected, Jesse Crawford seconded, the motion carried unanimously.
Ron Phillips moved that only the Motions Log be put on the website, Jesse Crawford seconded, the motion carried unanimously.
Ron Phillips moved to allow the old used equipment to be sold at the upcoming swap meet, Yoshi Terada seconded, carried unanimously.
Ron Phillips moved to contact our attorney with a list of activities, Jesse Crawford seconded, the motion carried unanimously.
Ron Phillips moved to approve the agenda as amended, seconded by Yoshi Terada, the motion carried unanimously.
Approval of Minutes of August 9, 2000: Yoshi Terada moved to approve the minutes of August 9 as written, Ron Phillips seconded, the motion carried unanimously.
Mike McMillian moved to form a committee of at least three members of the Hui Board to work on a contract/lease proposal with the HAAS Charter School, seconded by Ron Phillips, the motion carried unanimously.
Mike McMillian moved to appointed Ron Phillips as the Malamalama School liaison, Robert Daley seconded. The vote was 5 in favor, 1 abstained, the motion carried.
Mike McMillian moved to accept the County Waterline easement as presented, Walt Bell seconded, the motion carried unanimously.
Mike McMillian moved to instruct our President to make a written inquiry to Mr. Moran for an update and ask for a recommendation of how to proceed from here. Marianne Kamahele seconded. The vote was 6 in favor, 1 opposed, the motion carried.
Ron Phillips moved to adjourn, Jesse Crawford seconded, the motion carried.
Jesse Crawford moved to approve the agenda as amended, seconded by Walt Bell, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of September 13, 2000 as written, Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of October 15, 2000 as written, Marianne Kamahele seconded, the vote was 4 in favor, 1 abstained, the motion carried.
Ron Phillips moved to hold a Special Membership Meeting on December 17, 2000 in order to vote again on the Amended and Restated Bylaws, Jesse Crawford seconded, the motion carried unanimously.
Ron Phillips moved for a recommendation at the next meeting on the future of our record keeping program from Jesse and the PM, Robert Daley seconded. This motion was not voted on.
Jesse Crawford moved to extend the meeting by 15 minutes, Ron Phillips seconded, carried unanimously.
Ron Phillips moved to adjourn, Marianne Kamahele seconded, carried.
Mike McMillian moved to approve the agenda, seconded by Robert Daley, the motion carried unanimously.
Mike McMillian moved to approve the minutes of November 8, 2000 as written, Ron Phillips seconded, the motion carried unanimously.
Mike McMillian moved to purchase the Enterprise program from Yardi for billing and record keeping, Robert Daley seconded, the vote was 4 in favor, 2 opposed, the motion carried.
Ron Phillips moved to ask the PM to obtain a copy of the Master Plan for our office, Mike McMillian seconded, the motion carried.
Mike McMillian moved to hold a regular membership meeting after the special meeting to address the position available on the Board, seconded by Marianne Kamahele. The vote carried unanimously.
Ron Phillips moved to adjourn, Mike McMillian seconded, carried.
Mike McMillian moved to approve the agenda as amended, seconded by Jesse Crawford, the motion carried unanimously.
Mike McMillian moved to approve the minutes of December 13, 2000 as corrected, Ron Phillips seconded, the motion carried unanimously.
Ron Phillips moved that any information coming in, that is relevant to the function and duties of the Board, shall be copied and put in our office boxes. Yoshi Terada seconded. The vote was 5 in favor, 1 opposed, the motion carried.
Ron Phillips moved to establish a committee to prepare a budget by the next Board meeting, Mike McMillian seconded. The motion carried unanimously
Jesse Crawford moved that the Board make application for $750,000 to the Ways & Means Committee of the State Legislature for a waterline down Kaloli to 25th Street. Mike McMillian seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.
Jesse Crawford moved that the Board ask Gary Jung to write the proposal, file the application, and do whatever is necessary to secure a State Legislature grant. Marianne Kamahele seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.
Mike McMillian moved to approve the agenda as amended, seconded by Robert Daley, the motion carried unanimously.
Ron Phillips moved to approve the minutes of January 10, 2001 as written, Yoshi Terada seconded, the motion carried unanimously.
Mike McMillian moved to accept the Hawaiian Academy of Arts and Science Charter School letter of termination of discussion, dated December 26, 2000, and send them a letter stating so. Seconded by Ron Phillips, the vote carried unanimously.
Ron Phillips moved to approve the RMC budget as approved by the road committee, seconded by Yoshi Terada. The vote on the budget was 3 in favor, 3 opposed, the motion failed.
Ron Phillips moved to adjourn, 2 in favor, 3 opposed, the motion failed.
Mike McMillian moved for the meeting to be extended by 20 minutes, Robert Daley seconded, 3 in favor, 2 opposed, the motion carried.
Mike McMillian moved to approve the proposed non-road budget as written, seconded by Ron Phillips, the motion carried unanimously.
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Jesse Crawford moved to recess tonight and defer the election of officers to Monday, November 19, at 7:00 p.m. for the continuation of this meeting, Dan Payne seconded, the motion carried unanimously.
Robert Daley moved to establish the first (year) term at seven months, Don Tinker seconded. The motion carried.
Jesse Crawford moved to have the Election of Officers prior to Length of Board Term, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to retain Day-Lum on a interim basis, after the TMR is dismissed, at a rate to be determined, subject to termination by either party with 30 days notice. Seconded by Walter MoŽ. The motion carried unanimously.
Jesse Crawford moved to pursue the SBA loan, Don Tinker seconded, the motion carried unanimously.
Walter MoŽ moved to dismiss the interim committees and form four new permanent committees: Policies & Procedures; Budget & Finance; Legal & Government; and Road Advisory, with only two Directors and a maximum of five members per committee, and to ask the membership to get involved, Jesse Crawford seconded. The vote on the was 6 in favor, 1 abstained, the motion carried.
Wayne Graber moved to accept the minutes Minutes of November 13 & 19, 2001 as written, Walter MoŽ seconded, the motion carried unanimously.
Wayne Graber moved to change the accounting method from cash to an accrual basis with all deliberate haste in order to keep everything on the same basis. Robert Daley seconded, the motion carried unanimously.
Walter MoŽ moved to have the four (4) HPPOA Officers as signatories on the Association checking account plus the current Property Manager, Nancy Cabral of Day-Lum, or General Manager, with two (2) signatures required on checks. Don Tinker seconded, the motion carried unanimously.
Walter MoŽ moved that the four (4) Officers also have the authority to sign for the filing of liens and release of liens. Chuck Cartwright seconded, the motion carried unanimously.
Walter MoŽ moved to raise the road maintenance fees by 10%, from the present $93.15 to a total amount of $102.00. Jesse Crawford seconded. The vote was 6 in favor, 2 opposed, the motion carried.
Robert Daley moved to put the HPP Master Plan under the Polices & Procedures Committee, Jesse seconded, the motion carried unanimously.
Walter MoŽ moved to have Wayne Graber and Floyd Lundquist selected as members of the Budget & Finance Committee, Frank Wooten seconded, the motion carried unanimously.
Walter moved to have Chuck Cartwright and Floyd Lundquist selected as members of the Road Advisory Committee, Jesse Crawford seconded, the motion carried unanimously.
Wayne Graber moved to have Robert Daley and Frank Wooten selected as members to the Policies & Procedures Committee, Chuck Cartwright seconded, the vote was 7 in favor, 0 opposed, 1 abstained, the motion carried.
Don Tinker moved to allow the committees to elect their own Chair from the Board members, Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to recess for an Executive Session, Wayne Graber seconded, the motion carried.
Wayne Graber moved to engage Ted Hong as the HPPOA legal representative, Don Tinker seconded, the motion carried unanimously.
Walter MoŽ moved to adjourn, Chuck Cartwright seconded, the motion carried. The meeting adjourned at 9:45 p.m.
Walter MoŽ moved to accept the Minutes of December 3, 2001 with grammatical and typing correction as needed, Frank Wooten seconded, the motion carried unanimously.
Walter MoŽ moved to re-approved the minutes of November 13, 2001 with the correction to the word "Policies" on page 6, 7, and 8. Robert Daley seconded, the motion carried.
Jesse Crawford moved that the work on Paradise Drive be accepted contigent upon approval of the road Advisory Committee, Walter MoŽ seconded, the motion carried unanimously.
Walter MoŽ moved to petition the Water Board to consider allowing the Department of Water Supply to supply water and drive on cinder roads in HPP. Jesse Crawford seconded. Jesse made a friendly amendment to limit traffic to light vehicles which was accepted. The motion carried unanimously.
Jesse Crawford moved to approve the construction of bus shelters in HPP, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to establish a two hour limit on Board meetings, with a motion to extend if beyond that time limit, Walter MoŽ seconded. The vote was 8 in favor, 1 opposed (Cartwright,) the motion carried.
Walter MoŽ moved to adjourn, Chuck Cartwright seconded, the motion carried.
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Chuck Cartwright moved that all committee reports be attached to the Board minutes as an addendum, in it's entirety, Jesse Crawford seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.
Jesse Crawford moved to approve the minutes of January 4, 2002 as amended, Chuck Cartwright seconded, the motion carried unanimously.
Wayne Graber moved to authorize the PM to have the past due letter translated into Japanese, printed and sent to any past due lot owners who reside in Japan. Frank Wooten seconded, the motion carried unanimously.
Wayne Graber moved to authorize the PM to place for collection, with a collection agency of her choice, all past due accounts at her discretion, Jesse Crawford seconded. The motion carried unanimously.
Wayne Graber moved that the PM place (Association General) funds in Certificate of Deposits as appropriate. Don Tinker seconded, the motion carried unanimously.
Chuck Cartwright moved to decline waiving any road fees to any organization, Jesse Crawford seconded, the motion carried unanimously.
Jesse Crawford moved to deny Mr. Wytosky the petition for a meter from the Water Dept., Chuck Crawford seconded, the motion carried unanimously.
Chuck Cartwright moved to drop pursuing the SBA loan, Robert Daley seconded, the motion carried unanimously.
Don Tinker moved to extend the meeting by one-half hour, Jesse Crawford seconded. The vote was 6 in favor, 1 opposed, the motion carried.
Frank Wooten moved to accept the Road Advisory Committee's recommendations as a goal for our future actions in HPP, Robert Daley seconded. The motion carried unanimously.
Chuck Cartwright moved that the webpage be kept current, updated after the Board meetings with a current motions log, unapproved minutes and an agenda of the next meeting, no later than a week prior to the next meeting. Don Tinker seconded. The vote was 6 in favor, 1 abstained (Tinker), the motion carried.
Wayne Graber moved to extend the meeting another hour, Robert Daley seconded, the motion carried unanimously.
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MOTIONS LOG.....continued
Jesse Crawford moved to adopt the following resolution:
WHEREAS, THE BOARD OF DIRECTORS OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION ("HAWAIIAN PARADISE PARK") wishes to approve certain actions relating to the filing of documents in the Land Court of the Sate of Hawaii.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF HAWAIIAN PARADISE PARK OWNERS ASSOCIATION that:
Dan Payne, as President is authorized to sign on behalf of the corporation and all documents relating to the filing of Petition for Amendment of Land Court Certificate of Title No. 196,718 and the Petition for Consolidation of Lots 100-108, 148-156, and 177-185 with the Land Court of the State of Hawaii and is authorized to take all actions to finalize said documents on behalf of the corporation.
Robert Daley seconded, the motion carried unanimously.
Wayne Graber moved to extend the meeting another hour, Don Tinker seconded, the motion carried unanimously.
Robert Daley moved to approve the necessary expenditures for the newspaper advertisements in the search for a General Manager, with a $1000 cap, Don Tinker seconded, the motion carried.
Frank Wooten moved to rescind the two hour limit, Wayne Graber seconded, the vote was 2 in favor, 3 opposed, the motion was defeated.
Robert Daley moved to adjourn, Wayne Graber seconded, the motion carried. The meeting adjourned at 1:25 p.m.
Don Tinker moved to approve the minutes of February 1, 2002 with spelling corrections, Robert Daley seconded, the motion carried unanimously.
Robert Daley moved to give a Board member, or members, (at this time Floyd Lundquist) authorization to negotiate interest on past due accounts, and to review this policy on a regular basis. Don Tinker seconded, the motion carried unanimously.
Wayne Graber moved to accept the bid of Royal Surplus Lines Insurance Company (who had the lowest bid) for General Liability Insurance, Don Tinker seconded, the motion carried unanimously.
Wayne Graber moved to accept the $1,000,000 bid for a Fidelity Bond, Don Tinker seconded, the motion carried unanimously.
Robert Daley moved that we accept the job description for Association General Manager as a basis for a draft we will utilized when we receive responses, and give to those applying for the position. Don Tinker seconded. After changing I - E to Valid State driver's license, the motion carried unanimously.
Wayne Graber moved to approve attorney Ted Hong's bill for payment, Floyd Lundquist seconded, them motion carried unanimously.
Don Tinker moved to accept Chuck Cartwright's resignation from the Board, Wayne Graber seconded, them motion carried unanimously.
Robert Daley moved that the Board accept the management contract with Nancy Cabral of Day-Lum that was approved last month, Don Tinker seconded. The motion carried unanimously.
Frank Wooten moved that no member of the Board can enter into an agreement of expenditures without prior approval of the Board, Wayne Graber seconded, the motion carried unanimously.
Don Tinker moved to change the speed limit to 35 mph on the main roads, Walter Moe seconded, the motion carried unanimously.
Robert Daley moved to hold the next HPPOA Association Membership Meeting on June 30, 2002. Wayne Graber seconded, the motion carried unanimously.
Frank Wooten moved to change Board meetings to the third Saturday of each month at 9:00 a.m. Walter Moe seconded, the vote was 4 in favor, 2 opposed, 1 abstained, the motion carried.
Robert Daley moved to have Lori Miner as the Parliamentarian for Board and Membership meetings, Wayne Graber seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Jesse Crawford moved to approved the minutes of March 1, 2002 as corrected, Don Tinker seconded, the amended motion carried unanimously.
Don Tinker moved to amend the minutes of February 1, 2002 by removing: (removed: "Jesse has been told that Walter MoŽ represented that he was speaking for the HPPOA Board at a County meeting. He will be asked to stop.") Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to engage our attorney to pursue clarification of the Bylaws, regarding Money Mortgage Transfers, Walter Moe seconded, the motion carried unanimously.
Robert Daley moved to have the Board meetings on the third Sunday of each month, at 3:00 p.m. starting in July. Wayne Graber seconded, the motion carried unanimously.
Walter Moe moved that the Board approve $450 to $600 for the creation of a bill, formulated by himself and Attorney Hong, to be introduced by Councilman Gary Safarik to the County Council to give Hawaiian Paradise Park the status as an Improvement District. Robert Daley seconded. The motion carried unanimously.
Robert Daley moved to allow up to $200 for expenses of bringing this applicant for General Manager from Oahu, for an interview. Wayne Graber seconded. The vote was 6 in favor, 0 opposed, 1 abstained (Crawford).
Walter Moe moved to requiring establishments or the establishment of commercial activities that require an abundance of motor vehicle traffic which are being considered and erected on our main roads, Maku`u, Paradise, Kaloli, and Shower, be required to carry HPPOA as a co-insurer on their insurance policy, and to notify the County of that requirement, Don Tinker seconded. The vote was 6 in favor, 1 opposed (Graber).
Robert Daley moved to have Committee Reports follow the Financial Report, Walter Moe seconded. The vote was unanimous.
Jesse Crawford moved to turn the two half scholarships back to the school Scholarship Committee for distribution to Hawaiian Paradise Park residents, on the basis of need and merit, giving HPPOA acknowledgment. Walter Moe seconded. The vote was 6 in favor, 0 opposed, 1 abstained (Daley).
Walter Moe moved to approve the minutes of April 5, 2002, Jesse Crawford seconded. The motion carried unanimously.
Walter Moe moved to approved the 2002-2003 Road and Non-Road Budgets as amended, seconded by Darrell Crisp, the motion carried unanimously.
Jesse Crawford moved to increase the funding for interviews by $400, seconded by Darrell Crisp. Wayne Graber made a friendly amendment to increase the fund by $1000, to a maximum of $1200, which was accepted. The motion carried unanimously.
Robert Daley moved that legal expenses pertaining to waterlines or water service will be paid from the non-road water account, Walter Moe seconded, the motion carried unanimously.
Jesse Crawford moved that the candidates be listed on the ballots in alphabetical order by last name, Wayne Graber seconded, the motion carried unanimously.
Jesse Crawford moved to create a temporary committee, with one or more directors, to deal with the rooster noise problem. Walter Moe seconded, the motion carried unanimously.
Walter Moe moved to approve the minutes of May 3, 2002 as corrected, Darrell Crisp seconded. The motion carried unanimously.
Jesse Crawford moved to organize the HPPOA motions by categories, Walter Moe seconded, the motion carried unanimously.
Walter Moe moved to approve reimbursement to Floyd Lundquist for gasoline while involved in collection activities on behalf of delinquent road fees. Robert Daley seconded.
Jesse Crawford moved to table this motion until the next meeting, Wayne Graber seconded, the motion carried.
Walter Moe moved to approve the Treasurers report subject to audit, Jesse Crawford seconded, the motion carried unanimously.
Walter Moe moved to accept the Yamada & Sons bid plus or minus the variance, to pave Beach Road and 28th Street from Shower to Paradise Drive, Robert Daley seconded, the motion carried unanimously.
Floyd Lundquist moved that Darrell Crisp be on the Road Advisory Committee, Robert Daley seconded, the motion carried unanimously.
Jesse Crawford moved to follow attorney Hong's advice to pursue collecting on past due fees on property taken back in place of foreclosure. Darrell Crisp seconded, the motion carried unanimously.
Walter Moe moved to approve the minutes of June 7, 2002 as written, Robert Daley seconded. The vote was 6 in favor, 3 abstained, the motion carried.
Walter Moe moved to approve the Treasurer's Report subject to audit, Robert Daley seconded, the motion carried unanimously.
Walter Moe moved to request that the Hawaii County Water Board, put HPP on the next month's agenda of the Water Board, Floyd Lundquist seconded, the motion carried unanimously.
Jesse Crawford moved to accept Yamada and Sons, Inc. bid as written for paving Beach Road, and 28th from Shower to Paradise, Don Tinker seconded, the motion carried unanimously.
Don Tinker moved that:
1. Standing committees be: Legal & Government, Road Advisory, and Activity Center.
2. Temporary Committees to be assigned as needed; to include Policies & Procedures.
3. Budget & Finance falls under the duties of the Treasurer.
4. That any Board member may serve on any or all committees.
5. No limit to the number on a committee.
6. Committees will select their own Chair.
Jesse Crawford seconded, the motion carried unanimously.
Robert Daley moved that the signatories on the bank accounts of the HPPOA be transferred to President Dan Payne, Vice-president John Vurich, Secretary Don Tinker, Treasurer Wayne Graber, and General Manager Suzanne Mayhew, Wayne Graber seconded, the motion carried unanimously.
Walter Moe moved to sell all the road equipment the association owns, Robert Daley seconded. Don Tinker made a friendly amendment to keep the tractor, mower, jackhammer and compressor, which was accepted. The motion carried unanimously.
Robert Daley moved to approve the salaries for Morgan Sky and Suzanne Mayhew, as decided in executive session, Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to approve the minutes of June 7, 2002 as corrected, Don Tinker seconded. The vote carried unanimously.
Don Tinker moved to adjust our transfer fees to be in accordance with the majority of the developments in the area, based on a poll by the General Manager, Wayne Graber seconded, the motion carried unanimously.
Jesse Crawford moved to sponsor a Scouting program in HPP, and to provide a meeting place for the Scouts. To also ask that HPP be named as additionally insured on their policy. John Vurich seconded, the motion carried unanimously.
Jesse Crawford moved to approve the minutes of August 18, 2002 as written, Wayne Graber seconded. The vote carried unanimously.
Wayne Graber moved to appoint Alexa von Allamann as a replacement Board member for District 3. Don Tinker seconded, the motion carried unanimously.
Floyd Lundquist moved to approve the installation of an approved lateral waterline off Paradise Drive, John Vurich seconded, the motion carried unanimously.
Wayne Graber moved to approve the minutes of September 15, 2002 as written, Jesse Crawford seconded.
The vote carried unanimously.
Wayne Graber moved to increase the transfer fee to $35 effective January 1, 2003, seconded by Don Tinker, the motion carried unanimously.
Floyd Lundquist moved that the Road Advisory Committee recommendations be accepted by the Board, seconded by Jesse Crawford. The vote was 10 in favor, 0 opposed, 1 abstained, the motion carried.
Director Von Alemann moved that a proposal be established to fund the newsletter (the Conch) in order to keep the members as informed as possible, seconded. The motion carried unanimously.
Wayne Graber moved to increase the road maintenance fees from $102 to $112 next year. Seconded by Alexa Von Alemann. The motion carried unanimously.
Jesse Crawford moved to approve the Special Permit Application for the Contractor's Warehouse located on the highway between Paradise and Makuu Drive subject to visual appeal by planting and that their driveway and 33rd street be paved to Makuu street. Wayne Graber seconded. The vote was 3 in favor, 1 opposed, the motion carried.
Jesse Crawford moved to adjourn, Wayne Graber seconded, the motion carried.
Wayne Graber moved to approve the minutes of October 20, 2002 as amended, Jesse Crawford seconded. The vote carried unanimously.
Wayne Graber moved to approve the minutes of November 9, 2002 as written, Jesse Crawford seconded. The vote carried unanimously.
Gerard Silva moved to adopt all County traffic codes for HPP, Jesse Crawford seconded. The motion carried unanimously.
Wayne Graber moved to eliminate the surcharge on road fees for businesses, Alex Von Alemann seconded. The vote was 5 in favor, 0 opposed, 1 abstained, the motion carried.
Don Tinker moved to approve the minutes of November 17 as amended, Wayne Graber seconded. The vote carried unanimously.
John Vurich moved that until we have Policies and Procedures for the Road Advisory Committee that the Road Advisory Committee be in abeyance, Don Tinker seconded, the vote was unanimous.
John Vurich moved to prepare a counter proposal to the Paradise Ala Kai group for paving, Jesse Crawford seconded. . The motion carried unanimously.
Don Tinker moved to appoint Paul Silva to the Board to complete the unexpired term of Alexia Von Alemann, John Vurich seconded, the motion carried unanimously.
Wayne Graber moved that the Awards Program be authorized by the Board of Directors in the year 2000 be ratified by this Board, and the President appoint and Awards selection committee to begin the awards selection for 2003. Seconded by John Vurich. The motion was defeated unanimously.
Floyd Lundquist moved to accept a settlement of $775 from this individual for road maintenance fees through December 2002, John Vurich seconded. The vote was 4 in favor, 1 opposed, 1 abstained, the motion carried.
John Vurich moved to prioritize the aprons in the park and pave them as we have financial ability, Floyd Lundquist seconded, the motion carried unanimously.
Don Tinker moved to approve the minutes of January 19, 2003 as written, Wayne Graber seconded. The motion carried unanimously.
John Vurich moved that each individual lot fee, as determined by the original plan, shall be due without regard to lot consolidation. Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to give the GM authority to pay not more than $1200 for a new yoke for the loader, seconded by John Vurich, the motion carried unanimously.
Don Tinker moved to send a counter proposal to the group prepaying for paving of Paradise Ala Kai according to the percentage (38%) arrived at by the GM, seconded by Robert Daley, the motion carried unanimously.
Wayne Graber moved that road fees not be written off under any condition, and any write-offs of anything else be handled as follows: The GM brings to the Board each case with a recommendation of approval on non-approval. Her input will be from Directors, members, and records - an exception to this will be corrections, and any amount less than $100 which the GM will have sole authority to write off and report those to the Board, John Vurich seconded. The motion carried unanimously.
John Vurich moved to not exceed $500 for drafting and Engineering approval for the safe building for HPP records, seconded by Robert Daley, the motion carried unanimously.
Wayne Graber moved to approve the minutes of February 16, 2003 as written, Don Tinker seconded. The motion carried unanimously.
Jesse Crawford moved to specify in Policies that bank reconciliation is a function of the Treasurer. Seconded by Gerard Silva, the motion carried unanimously.
Robert Daley moved to establish an Executive Committee, Gerard Silva seconded, the vote was 4 in favor, 1 opposed (JC), the motion carried.
Jesse Crawford moved to establish the last date to take nominations is April 10, 2003. Gerard Silva seconded, the motion carried unanimously.
Jesse Crawford moved to rework the Corporate Policies by separating and creating a Suggested Guidelines for Lot Owners as a separate document. Seconded by Wayne Graber, the vote was 4 in favor, 1 abstained (RD) the motion carried.
Wayne Graber moved to change the Board meeting date to the third Tuesday at 7:00 p.m. each month, effective July 1, 2003, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to approve the Roads Budget, Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to approve the Non-Roads Budget, John Vurich seconded, the motion carried unanimously.
Don Tinker moved that June 13th be the Election Date, seconded by John Vurich, the motion carried unanimously.
Jesse Crawford moved to reject the Special Permit Application SPP-03-004 request, explaining that we have not had sufficient time to discuss it with the applicant and lot owners. Wayne Graber seconded, the vote was 3 in favor, 1 opposed, the motion carried.
Wayne Graber moved to approve the minutes of March 16, 2003 and April 9, 2003 as written, Don Tinker seconded. The motion carried unanimously.
Jesse Crawford moved to authorize the GM to purchase road materials subject to her judgment, Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to provide $700 for Neighborhood Watch, Paul Silva seconded, the motion carried unanimously.
Wayne Graber moved to accept the GM's recommendation of hiring a Road Manager at her discretion, Jesse Crawford seconded, the motion carried unanimously.
Jesse Crawford moved to continue with the current Officers of the Corporation until the next Board meeting, Wayne Graber seconded, the motion carried unanimously.
Wayne Graber moved to approve the minutes of the special meeting of May 5, 2003 as written, Don Tinker seconded. The motion carried unanimously. Wayne Graber moved to approve the minutes of the special meeting of June 29, 2003 as written, Don Tinker seconded. The vote was 7 for, 1 abstention, the motion carried.
Treasurer Graber moved that HPPOA open an account at HFC Federal Credit Union, Jesse Crawford seconded. The motion carried unanimously.
Treasurer Graber moved that HPPOA hire the auditing firm of Dolan, Silva & Associates, Jesse Crawford seconded. The motion carried unanimously.
Wayne Graber moved that the HPPOA office acquire a credit card for petty cash purchases under $500, John Vurich seconded. The vote was 7 for, 1 abstention, the motion carried.
Chuck Boehnke moved that HPPOA investigate the feasibility of designating 33rd St. off Maku`u a commercial/light industrial area, John Vurich seconded. The motion carried unanimously.
Wayne Graber moved that Industrial Iron Works be contracted to repair the loader, John Vurich seconded. The motion passed unanimously.
Gerard Silva moved to pursue road designation for county law enforcement, Wayne Graber seconded. The motion passed unanimously.
Jesse Crawford moved that HPPOA dedicate Pohaku Dr. and Pohaku Place to the county, John Vurich seconded. The motion passed unanimously.
Don Tinker moved that board meetings be changed to the second Wednesday of each month at 7 p.m., effective in October, Chuck Boehnke seconded. The vote was 7 for, 1 abstention, the motion passed.
Jesse Crawford moved that HPPOA pursue providing a police substation, John Vurich seconded. The motion carried unanimously.
Jesse Crawford moved that any rental of the recreation center later than 6 p.m. include the association's hiring a police officer to close the facility, Don Tinker seconded. The cost of the officer will be an added cost to the renter. The vote was 7 for, 1 against, the motion carried.
Approval of Minutes: Don Tinker moved to approve the minutes of May 18, 2003 and July 15, 2003, Kile Golden seconded. The motion passed unanimously.
Jesse Crawford moved to rescind the motion retaining Ted Hong, Gerard Silva seconded. The motion passed unanimously.
Jesse Crawford moved that the general corporate policies be adopted with these changes, Don Tinker seconded. The motion passed unanimously.
Gerard Silva moved to approve the minutes of August 19, 2003 as written; Kile Golden seconded. The motion passed unanimously.
Jesse Crawford moved to appoint Steven Martin to the Board of Directors to represent District 5; Don Tinker seconded. The motion passed unanimously.
Kile Golden moved to appoint Alan Medeiros to the Board of Directors to represent District 3; Don Tinker seconded. The motion passed unanimously.
Jesse Crawford moved to remove John Vurich from the office of vice president; Gerard Silva seconded. The vote was 3 for, 1 abstention; the motion passed.
Don Tinker moved to nominate Jesse Crawford treasurer by acclamation; Kile Golden seconded. The motion passed unanimously.
Jesse Crawford moved to nominate Gerard Silva vice president by acclamation; Kile Golden seconded. The motion passed unanimously.
Approval of Minutes: Gerard Silva moved to approve the minutes of October 8, 2003, as written. Don Tinker seconded; the motion passed unanimously.
Board Vacancy: Kile Golden moved that Frank Annin be appointed to the Board of Directors to complete John Vurich's term. Gerard Silva seconded; the motion passed unanimously.
Jesse Crawford moved that road maintenance fees for the coming year be set at $123. Don Tinker seconded; the motion passed unanimously.
Don Tinker moved to reimburse Suzanne Mayhew for her personal expenses for Volunteer Day. Kile Golden seconded; the motion passed unanimously.
December 10, 2003
Approval of Minutes: Jesse Crawford moved to approve the minutes of November 12, 2003, as written. Kile Golden seconded; the motion passed unanimously.
Approval of Minutes: Don Tinker moved to approve the minutes of December 10, 2003, as written.; Frank Annin seconded. The motion passed unanimously.
Don Tinker moved to approve the minutes of the special session of the Board of December 22, 2003. Jesse Crawford seconded; the motion passed unanimously.
Jesse Crawford moved to approve changing the waterline easement agreement to require extending the sleeve out of the easement into the property line. The pipe must be buried 24 inches. Barney Sheffield seconded; the motion passed unanimously.
Don Tinker moved to donate the Association's swings to Malamalama School; Alan Medeiros seconded. The motion passed unanimously.
Don Tinker moved to approve signing a one-year mowing contract with Ryan's Towing; Barney Sheffield seconded. After discussion, Barney Sheffield moved to amend the motion to approve signing a six-month mowing contract with Ryan's Towing; Alan Medeiros seconded. The motion as amended passed unanimously.
Don Tinker moved to go into executive session; Alan Medeiros seconded. The motion passed unanimously.
Jesse Crawford moved to create a committee, to be chaired by Frank Annin, to review Suzanne's job performance. The motion was seconded by Alan Medeiros. The motion passed unanimously.
Don Tinker moved to accept Suzanne Mayhew's voluntary resignation and to approve the letter written for that purpose. Steven Martin seconded; the motion passed unanimously.
Approval of Minutes: Frank Annin moved to approve the minutes of January 14, 2004. Kile Golden seconded; the motion passed unanimously.
Don Tinker moved to adopt the draft of the 20-year plan. Jesse Crawford seconded; the motion passed unanimously.
Frank Annin moved that President Silva appoint a committee to revisit the possibility of obtaining a loan to expedite the paving of the roads. Jesse Crawford seconded; the motion passed unanimously.
Jesse Crawford moved to support Jackie Benton Ching's efforts to obtain a grant for drug prevention training in Puna. Alan Medeiros seconded; the motion passed unanimously.
Don Tinker moved to allow David Day to set up an auction of the unused road equipment. Frank Annin seconded. After discussion, Frank Annin moved to amend the motion to ask Alan Medeiros to work with David Day and to authorize the sale of equipment. Barney Sheffield seconded; the motion passed unanimously.
Jesse Crawford moved to create a committee for looking into the management situation. Barney Sheffield seconded; the motion passed unanimously.
Don Tinker moved to elect Allan Deehr as a Director on the Board; Frank Annin seconded. The motion passed unanimously.
Jesse Crawford moved that the Association invite Day Lum to submit a proposal to the management search committee. Alan Medeiros seconded. The vote was 5 for, 1 abstention; the motion passed.
Jesse Crawford nominated Frank Annin for Vice President; Alan Medeiros seconded. The motion passed unanimously.
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Barney Sheffield moved to contact a temp agency as soon as possible to get office help immediately. Jesse Crawford seconded; the motion passed unanimously.
Frank Annin moved to approve the schedule for voting functions; Jesse Crawford seconded. The motion passed unanimously.
Approval of Minutes: The minutes of February 11, 2004 were approved as written.
Allan Deehr moved to approve and authorize President Silva to sign the work/financial plan and the accompanying cooperative service agreement signed by the State Director of the Department of Agriculture dated March 5, 2004. Don Tinker seconded; the motion passed unanimously.
Alan Medeiros moved to purchase a roller. Jesse Crawford seconded; the motion passed unanimously.
Alan Medeiros moved to purchase a rock drill for installing signs. Jesse Crawford seconded; the motion passed unanimously.
Alan Medeiros moved to sell the Kubota tractor to Ryan's Towing for $3000 cash and $2000 credit on mowing. Allan Deehr seconded; the motion passed unanimously.
Alan Medeiros moved to sell David's truck and buy a 4-cylinder truck. Don Tinker seconded; the motion passed unanimously.
Don Tinker moved to approve the 2004-2005 road budget. Jesse Crawford seconded; the motion passed unanimously.
Overtime Policy: Jesse Crawford moved to add to HPPOA's policies and procedures the following overtime policy:
In-office, overtime hours will be paid time and a half. In general, work will not be taken home except in very special circumstances, not involving anything financial.
April. 2004 no meeting--no quorum
Allan Deehr moved to go into executive session. Barney Sheffield seconded; the motion passed unanimously.
Frank Annin moved to hire Bobbi Stutsman as General Manager. Barney Sheffield seconded; the motion passed unanimously.
Frank Annin moved to start Bobbi Stutsman at a salary at $40,000 per year with her job performance to be evaluated in six months with a pay increase, and reevaluated on a yearly basis thereafter. Allan Deehr seconded; the motion passed unanimously.
Frank Annin moved to call Morgan Sky's position Office Associate. Barney Sheffield seconded; the motion passed unanimously.
Frank Annin moved to change the job title Road Manager to Road Supervisor. Allan Deehr seconded; the motion passed unanimously.
Frank Annin moved to proceed with the District Improvement Plan; Allan Deehr seconded. The motion passed unanimously.
Approval of Minutes: Allan Deehr moved to approve the minutes of the Board of Directors meeting of March 10, 2004, and the minutes of the special Board meeting of February 29, 2004, as written. Don Tinker seconded; the motion passed unanimously.
Frank Annin moved that Jesse Crawford head a committee to research security, including fencing and visual surveillance, and provide cost estimates. Alan Medeiros seconded; the motion passed unanimously.
Allan Deehr moved to enter a lease-to-own contract for the grader and separately obtain an insurance policy to cover the road equipment. Frank Annin seconded; the motion passed unanimously.
Alan Medeiros moved to sell the old grader. Allan Deehr seconded; the motion passed unanimously.
Frank Annin moved that Alan Medeiros and David Day be allowed to set the final price on the grader. Don Tinker seconded; the motion passed unanimously.
Don Tinker moved to ask the Frog Squad to open its own bank account. Alan Medeiros seconded; Allan Deehr offered a friendly amendment that this be done within 120 days. The amendment was accepted; affirmative votes were cast by Don Tinker, Allan Deehr, Kile Golden and Alan Medeiros. Votes against were cast by Frank Annin and Jesse Crawford. The motion passed 4 to 2.
Frank Annin moved to adjourn and reconvene in executive session. Alan Medeiros seconded; the motion passed unanimously.
Don Tinker moved to adopt the revised job descriptions for General Manager, Road Supervisor and Office Associate. Allan Deehr seconded; the motion passed unanimously.
June 9, 2004
Allan Deehr moved to approve the minutes of May 10, 2004, as amended; Alan Medeiros seconded. The motion passed unanimously.
Allan Deehr moved to approve the minutes of May 12, 2004, as written. Steven Martin seconded; the motion passed unanimously.
Allan Deehr moved to accept mowing contract two from Ryan's Towing for a period of two years; Steven Martin seconded. Allan Deehr, Steven Martin, and Alan Medeiros voted for; Jesse Crawford voted no. The motion carried.
June 27, 2004 Special Meeting
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Election of Officers: Barney Sheffield nominated Gerard Silva for President; Mark Cook seconded.
Rick Frazier nominated Frank Annin for President; Barbara Kahn-Langer seconded.
Frank Annin was elected President by a vote of 3 to 4.
Allan Deehr nominated Gerard Silva for Vice President; Mark Cook seconded.
Allan Deehr moved that nominations be closed; Barbara Kahn-Langer seconded.
Barney Sheffield moved to unanimously accept Gerard Silva as Vice President; Allan Deehr seconded. The motion passed.
Barbara Kahn-Langer nominated Mark Cook for Secretary; Rick Frazier seconded. Allan Deehr moved that nominations be closed; Mark Cook seconded. The motion passed unanimously.
Barney Sheffield nominated Allan Deehr for Treasurer; Barbara Kahn-Langer seconded.
Mark Cook moved that nominations be closed; Rick Frazier seconded. The motion passed unanimously.
Motions Log July 14, 2004
Approval of Minutes: Mark Cook moved to approve the minutes of the Board meeting of June 27 as written; Allan Deehr seconded. Mark Cook, Allan Deehr, and Erhard Autrata voted to approve; Barbara Kahn-Langer abstained. The motion passed.
Barbara Kahn-Langer moved for the ad hoc financial committee to meet at 7 p.m. July 28. Mark Cook seconded; the motion passed unanimously.
Mark Cook moved that the General Manager seek bids from three professional providers of video surveillance systems. Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to change Morgan Sky's title from Office Associate to Administrative Associate; Mark Cook seconded. The motion passed unanimously.
Motions Log August 11-04
Approval of Minutes: Barney Sheffield moved to approve the minutes of June 9, 2004 as written; Allan Deehr seconded. The motion passed with Allan Deehr and Barney Sheffield voting yes; the other Board members were ineligible to vote, as they did not attend the meeting.
Mark Cook moved to approve the minutes of July 14, 2004; Barbara Kahn-Langer seconded. The motion passed unanimously.
Barbara Kahn-Langer moved to hire Dolan, Silva, & Associates to perform the 2003-2004 audit; Erhard seconded. The motion passed unanimously.
Motions Log September 8-04
Approval of Minutes: Allan Deehr moved to approved the minutes of August 11, 2004, as corrected. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to adopt the 2004-2005 Non-Roads Budget and passage of the resolution setting the annual compensation to the General Fund at 3% of the 2004 assessed road maintenance funds. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to adopt the Coqui Frog Account Resolution, providing that the existing account be placed under the responsibility of the Coqui Frog Committee composed of JoAnne Backman, Diana Radich and John Rozett. Barbara Kahn-Langer seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to authorize Bobbi Stutsman to query residents on 28th Street between Paradise and Kaloli and report to the Board at the next meeting with suggestions for action. Rick Frazier seconded; the motion passed unanimously.
Erhard Autrata moved to install an appropriate road sign designating the dangerous hill on 28th Street. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved to request Les Pedersen to submit a bid for the removal of the hill on 28th Street. Barbara Kahn-Langer seconded; the motion passed unanimously.
Motions Log October 13-04
Approval of Minutes: Rick Frazier moved to approve the minutes of September 8, 2004, as written. Allan Deehr seconded; the motion passed unanimously.
Mark Cook moved to instruct David Day and Bobbi Stutsman to identify three possible locations for placement of dome buttons by the November Board meeting, so that the Board can select a test site and confer with the County on proper placement. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to adopt the Amended 2004-2005 Roads Budget. Mark Cook seconded; the motion passed unanimously.
Allan Deehr moved that the Board pass a resolution stating that the rate of interest to be applied to all delinquent accounts as of this date, if no other rate has previously been stated, shall be 10% since June 1982, and 6.
Motions Log November 10-04
Approval of Minutes: Mark Cook moved to approve the minutes of October 13, 2004, as corrected. Bill Carlson seconded; the motion passed unanimously.
Barney Sheffield moved to approve the Treasurer's Report as presented; Rick Frazier seconded. The motion passed unanimously.
Allan Deehr moved to test the Bot's Dots on the following sites: 1) 28th Avenue from Shower toward Hilo 175 feet 2) Pohaku Circle from the highway approaching the curve across the entire entry lane 3) The end of Maku`u, makai direction approaching the stop sign for a minimum of 75-100 feet. Rick Frazier seconded the motion; it passed unanimously.
Mark Cook moved to raise the road maintenance fee to $135 for the 2005-2006 fiscal year. Rick Frazier seconded; the motion passed unanimously.
Allen Deehr moved that in response to the application for a special use permit that the Board of Directors open a line of communication with the County asking that HPPOA be timely notified of such requests and be given an opportunity to provide input, based primarily on the Master Plan, before the County makes a decision. Mark Cook seconded; the motion passed unanimously.
Motions Log December 8-04
Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of the special meeting of October 27, 2004, as written; Gerard Silva seconded. The motion passed unanimously.
Allan Deehr moved to approve the minutes of the Board of Directors meeting of November 10, 2004, as written; Rick Frazier seconded. Allan Deehr, Erhard Autrata, Rick Frazier, and Barney Sheffield voted for; Barbara Kahn-Langer and Gerard Silva abstained. The motion passed.
Allan Deehr moved to reconsider and request bids for fencing the equipment shed area to protect the Association's and independent contractor's equipment. Barbara Kahn-Langer seconded; the motion passed unanimously.
Special Permit Application: Barney Sheffield moved to adopt the letter of intent to Chris Yuen regarding the special use permit for J & J Storage. Allan Deehr seconded; the motion passed unanimously.
Rick Frazier moved to require the General Manager to bring to each Board meeting the "books" of outstanding and completed complaint forms for review and a detailed report of the month's road maintenance activities. This report shall contain:
beginning and ending dates
grader and roller hour meter readings
road maintenance progress detail by road, including materials applied, if any, and note if outside of the plan as a response to a complaint
road plan for coming month, with details by road
other activities, such as repair of road signs, machine maintenance, including hours expended away from grading activities
Gerard Silva seconded the motion, which passed unanimously.
Allan Deehr moved that the Board take no action on lot consolidation until the Bylaws are undergoing revision. Gerard Silva seconded; the motion passed unanimously.
Motions Log 1-12-05
Approval of Minutes: Allan Deehr moved to approve the minutes of December 8, 2004, as amended; Barbara Kahn-Langer seconded. Gerard Silva, Allan Deehr, Erhard Autrata, Barney Sheffield, and Barbara Kahn-Langer voted for; Mark Cook and Bill Carlson abstained because they were not present at the meeting. The motion passed.
Mark Cook moved to address the topic of Association funds in one financial institution, exceeding the FDIC limit of $100,000, and to present alternatives to the Board at the next meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to continue the shoulder maintenance proposal until the next meeting so that all the Board members could obtain a copy and Rick Frazier could be present to explain his proposal. Mark Cook seconded; the motion passed unanimously.
Mark Cook moved to give William Turner permission to proceed in the special permit process to operate a small gunsmith business from his home. Erhard Autrata seconded; the motion passed unanimously.
Mark Cook moved to authorize the General Manager to hire on a temporary basis through a temp agency a grader operator and utility worker to replace David Day while he is on sick leave. Allan Deehr seconded; the motion passed unanimously.
Gerard Silva moved to accept Yamada & Sons' bid of $169,047.50 to install four drywells and a swale on 30th Avenue, plus paving of 30th from Kaloli to the dead end; and also to accept the bid of $62,600 to finish the paving of 28th to Maku`u. Mark Cook seconded. Barney Sheffield, Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan Deehr, and Mark Cook voted for; Erhard Autrata voted against. The motion passed.
Allan Deehr moved to request a written contract with specific details from Yamada & Sons regarding the drywells, swale, and paving on 30th Avenue and 28th Avenue. Barney Sheffield added a friendly amendment that the Board instruct the General Manager to communicate with Yamada & Sons in the next two business days. Barbara Kahn-Langer seconded; the motion passed unanimously.
Motions Log 2- 9-05
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Gerard Silva moved to approve the minutes of January 12, 2005, as written. Bill Carlson seconded. Gerard Silva, Bill Carlson, Barbara Kahn-Langer, Allan Deehr, Erhard Autrata, and Barney Sheffield voted for; Rick Frazier abstained as he did not attend that meeting. The motion passed
Barbara Kahn-Langer moved to accept the Treasurer's Report as presented; Gerard Silva seconded. The motion passed unanimously.
Barney Sheffield moved that a security fence is not needed at this time. Erhard Autrata seconded; the motion passed unanimously.
Erhard moved to send a letter to representatives of the electric company and the telephone company, giving them permission to cut trees to the ground on HPPOA easements. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved that the General Manager put out the document, Specifications for improving roadway shoulders (with the wording changes discussed) for at least three bids. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved that the General Manager be authorized by the Board to hire through a temporary agency clerical help to assist with the receipt and documentation of road fee payments, freeing her to address other responsibilities. Barbara Kahn-Langer seconded; the motion passed unanimously.
Gerard Silva moved to solicit bids for paving Paradise Drive from the Highway to 20th Avenue at current County standards so that paving can proceed as soon as monies are available at the beginning of the fiscal year. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved that the Treasurer of HPPOA be authorized to commence collection action against the ten properties with the greatest outstanding balance of delinquent road assessment in accordance with Article XI, Section 3 of the Association Bylaws as amended June 12, 2004. Barney Sheffield seconded; the motion passed unanimously.
Erhard Autrata moved to purchase a compactor, the Wacker 1550. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved that the Board asking the Planning Department to issue no building permits which provide ingress or egress on any of the four main roads unless the lot is landlocked and has no other access to public roads. Erhard Autrata seconded; the motion passed unanimously.
Allan Deehr moved that the Board instruct the General Manager to send a letter to the Planning Department before the contested case hearing on March 3, 2005, requesting that no additional permit be granted unless and until the Vuriches have complied with the conditions of the previous permit. Barbara Kahn-Langer seconded; the motion passed unanimously.
Rick Frazier moved to solicit bids for rolling and grading services for the cinder roads. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved that the meeting adjourn to executive session at 9: 26 p.m. Barney Sheffield seconded; the motion passed unanimously.
Motions Log 3-9-05
Approval of Minutes: Allan Deehr moved to approve the minutes of February 9, 2005, as corrected; Barbara Kahn-Langer seconded. The motion passed unanimously.
Barbara Kahn-Langer moved to reverse the order of business at the next general membership meeting, placing the business session before the owner input. Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to refurbish the existing bulletin board, to be used for Association business only. Barney Sheffield seconded; the motion passed unanimously.
Barney Sheffield moved to table the topic of the Board's involvement in the alternate road proposal until the April Board meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.
Mark Cook moved that the Board form a committee to determine how to communicate with the membership and respond to the members' wishes. Allan Deehr seconded; the motion passed unanimously.
Mark Cook moved that this committee be a "committee of the whole," including the entire Board of Directors. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to change the due date for road assessments to April 1 of each year, or sixty days after the Association office mails the annual billing. Barney Sheffield seconded; the motion passed unanimously.
Motions Log 4-13-05
Approval of Minutes: Barbara Kahn-Langer moved to approve the minutes of March 9, 2005, as written. Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to approve the treasurer's report as presented. Rick Frazier seconded; the motion passed unanimously.
Barney Sheffield moved to accept the resolution concerning HB 1214 as corrected, to be signed by the Board members and sent to the State legislators. Barbara Kahn-Langer seconded; the motion passed unanimously.
Allan Deehr moved to convene within sixty days a Master Plan Review Committee composed of any former members who are willing to serve and at least two Board members, with the specific charge to report to the Board of Directors whether specific proposals "meet, destroy, or complement" the current Master Plan, and if necessary to update the plan to accommodate community growth. Barbara Kahn-Langer seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to authorize Allan Deehr to negotiate a lease agreement with Malamalama School. Rick Frazier seconded; the motion passed unanimously.
Bill Carlson recommended that the Board acquire the services of the Hawaii Employer's Council. Allan Deehr seconded; the motion passed unanimously.
Oceanic Warner Cable: Barney Sheffield moved to accept the proposal by Oceanic Warner Cable Company to install a twenty foot by twenty foot enclosure on the HPPOA property at 16th and Maku`u. Gerard Silva seconded the motion, which passed unanimously.
Allan Deehr amended the motion to provide that the President of the Board of Directors and the General Manager be authorized to determine the proposed site. Erhard Autrata seconded; the amendment passed unanimously.
Allan Deehr further amended the motion to provide that the President of the Board of Directors and the General Manager be authorized to work out specific details of the reciprocal agreement consistent with the restrictions of the deed. Barbara Kahn-Langer seconded; the amendment passed unanimously.
Rick Frazier moved to accept the proposed budget with a proviso that Allan Deehr review the potential for hiring additional employees. Barney Sheffield seconded; the motion passed unanimously.
Barney Sheffield moved to table accepting Mark Cook's resignation from the Board for one month, until the members have had a chance to discuss it with him. Allan Deehr seconded; the motion passed unanimously.
Barney Sheffield moved to accept Rick Frazier's resignation from the Board of Directors; Allan Deehr seconded. The motion passed unanimously.
Adjournment: Allan Deehr moved to adjourn; Barbara Kahn-Langer seconded. The motion passed unanimously.
Motions Log 5-11-05
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Erhard Autrata moved to correct the minutes of April 13, 2005, by deleting the sentence, "He proposed 10th Ave. as a main crossroad through the Park." Allan Deehr seconded; the motion passed unanimously. The minutes were approved as corrected.
Barbara Kahn-Langer moved to accept the Treasurer's report as presented; Barney Sheffield seconded. The motion passed unanimously.
Barbara Kahn-Langer moved that the Board review and approve the contract with Oceanic Warner before it is signed. Allan Deehr seconded; the motion passed unanimously.
Barbara Kahn-Langer moved to accept Mark Cook's resignation as Secretary and allow his term to run out; Gerard Silva seconded. The motion passed unanimously.
Allan Deehr nominated Barbara Kahn-Langer for Secretary; Barney Sheffield seconded. Allan Deehr moved that nominations cease; Gerard Silva seconded. Both motions passed unanimously.
Barbara Kahn-Langer moved to authorize Morgan Sky to receive bids from towing companies and have the company with the lowest bid remove all the abandoned vehicles which have been tagged as soon as possible. Barney Sheffield seconded; the motion passed unanimously.
Allan Deehr moved that the General Manager announce on the website and in any and all publicity concerning the June Membership meeting that the Board is seeking to fill the vacancy created by the resignation of Rick Frazier from District 1. Anyone interested in filling the position should notify the Association office at least ten days before the General Membership meeting; interviews will be conducted before the meeting. Barbara Kahn-Langer seconded; the motion passed unanimously.
Motions Log 5-25-05 Special Meeting
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Gerard Silva moved to accept the bid of $48,477.86 for shoulder widening on 28th Ave. Erhard Autrata seconded. The motion passed by a vote of 3 for, 2 against. Erhard Autrata, Gerard Silva, and Bill Carlson voted for; Allan Deehr and Barbara Kahn-Langer voted against.
Barbara Kahn-Langer moved to send a new mailing that includes all interested applicants to all voters in District 7 by Friday, May 27, indicating that Ben Meade was inadvertently left off the original ballot. Allan Deehr seconded.
Allan Deehr amended the motion to state that the Board authorizes the General Manager to send the mailing. The amendment was accepted and passed unanimously.
The amended motion passed unanimously.
Motions Log 6-8-05
Minutes: Barney Sheffield moved to approve the minutes of May 11, 2005, as corrected. Allan Deehr seconded; the motion passed unanimously.
Allan Deehr moved to approve the minutes of the special meeting of the Boar