Hawaiian Paradise Park Owners Association
Approved Minutes of the General Membership Meeting
Call to Order: The meeting was called to order at 3:05 p.m. by Frank Annin, President.
Board Members Present: Frank Annin, President; Ron Phillips, Vice President; Lloyd Cabral, Secretary; JoAnne Backman, Treasurer; Alan Medeiros, Bill Carlson and Robin Wright. Suzanne Mayhew, General Manager, was also present.
Lot Owners Present: Roger and Susan Hanson, Donald Tinker, Walter Bell, Susan Hicks, Vivienne and Darrell Houghton, Beth and Chuck Varela, Jim and Madge Crow, Kathleen Boyd, John Dohery, Erhard Autrata, Doris Carlson, Brandon Gonzales, Bruce Derrick, James and Elizabeth Weatherford, Hadley Huitt, Mary and Jim DeVincent, Daghild and Erhard Rick, Juely Bird, Alicia Harris, Kanoe Stocksdale, June Conant, John and Marty Donaldson, Jimmy Lee, John and Carole Mullin, Kile Golden, Tom Picher, Karen Annin, Diane Campbell, Donna White, Bob Rainie, James Brown, Barbara Kahn-Langer, Larry Pirtle, Muriel Maxine Jenkins, Ronald and Barbara Robertson, David Lindbergh, Dennis and Michelle Higgins, Glen Calvert, John Erickson, Caroll Luna, and Annie Svaty.
Announcements: Frank welcomed new Association members and explained the ground rules for the meeting.
Suzanne introduced the HPPOA office staff and road crew.
Frank introduced the current Board of Directors and asked newly-elected directors Vivienne Houghton and Bob Rainie to introduce themselves. (Dale Watson was off-island.) He said that the District 4 vacancy will be filled by appointment at the July meeting. Candidate forms are available in the office.
Frank explained the new district boundaries, effective July 1.
Karen Hagen announced an art studio tour December 1 and 2. The application deadline is September 30.
President's Remarks: Frank said this is his last meeting as President of the Association. During his three-year tenure the office staff and road crew have doubled and numerous Board and volunteer committees have been active. Also, the Activity Center has received a new roof and drainage system, speaker system and upgraded kitchen.
Frank thanked the staff and all the volunteers who came forward to serve the community. He also thanked his wife Karen for her support and assistance.
He announced that on Thursday morning during a 10-person conference call connecting Paris, New York, California and Hilo a $12 million loan to pave the roads was closed, with an interest rate of 6.92%. The purchaser of the bonds was a French bank. Paving of the roads is expected to begin in the fall, and will continue for about two years. These are revenue bonds with no liens attached, and the monies can be spent for road paving only.
Suzanne stated that as President, Frank has been "the most wonderful person to work for."
Recognition Award: Frank presented the Allan Deehr Community Service award, to hang in the office and be awarded each year to a person recognized for outstanding service. A second plaque will be presented to Allan for his untold hours of work securing the paving loan.
Councilmember Naeole: Emily Naeole said that she is greatly impressed; Frank is a hard act to follow. She said she has watched Paradise Park grow since she was a child, and is encouraged seeing older people active in the community.
Emily has been distributing discretionary funds through the district to Girls and Boys Club at Pahoa High School, Kokua Counseling, and for street lights in Pahoa, Pohoiki, and Nanawale. She said funds for lighting for HPP may be available, also. Funds were also distributed for youth programs, a scholarship program, planning and designing a 52-acre park, and extending the hours and adding lights to the swimming pool in Pahoa.
Elizabeth Weatherford asked whether Emily will attend the Puna alternate route discussion at the Swap Meet in July. Emily said yes.
Approval of Minutes: June Conant moved to approve the minutes of the February 25, 2007, general membership meeting as written. Lloyd Cabral seconded; the motion passed unanimously.
Treasurer's Report: JoAnne presented the account totals as of May 31. (This report was identical to the one presented at the June 13 Board meeting.) The total of all accounts was $1,681,849.11.
General Manager's Report: Suzanne reported that the road crew has been widening the roads from the top down, attempting to make them at least 20 feet wide. Because of the paving plan, mowing may be limited to main roads or none of the roads. She said most municipalities require owners to mow their own easements.
She said the upgraded kitchen looks great; it is almost completed.
HPPOA t-shirts are on sale, $8 for short-sleeved and $15 for long-sleeved.
Committee Reports
Finance Committee: The managing director for Piper Jaffray intended to attend the meeting, but received a call that his father is ill and had to return to the Mainland.
James Weatherford asked whether the $12 million is only for Phase 1 of the paving. Frank said yes; it is uncertain how much money is needed to pave all the roads because of recent paving cost increases.
Coqui Frog Committee: JoAnne reported that a sprayer is available for residents to use; the contact number is 966-8187. The committee is considering purchasing a second large sprayer and several smaller 16-gallon sprayers with the $14,350 remaining in the Coqui eradication fund.
ENET: Karen Annin reported that donations for equipment are being accepted. The committee is preparing a list of needs, including a trailer and communications equipment, to request discretionary funds from Councilwoman Naeole. The committee has had two practices; Karen said their hope is all they ever have to do is practice.
Community Festival: Jim Lee introduced and thanked the committee members who were present. The purpose of the festival, scheduled for August 4, is to celebrate the 35th anniversary of the Park. Entertainment will include bands, multi-cultural dance demonstrations, an art show, door prizes, plus bouncers and a water slide, games and story-telling for the children. Numerous food and beverage vendors have booked spaces, and businesses owned by HPP lot owners and local community service organizations are offered booths for free.
Bus Stops: Dennis Higgins said that the two locations identified for bus shelters are at 19th and Kaloli and 19th and Paradise Dr. The Transit Agency is finalizing the drawings; materials should be available in 4-6 weeks.
Parks Development: Kanoe Stocksdale said that John and Pam Hanor have spoken with Deputy Director Pat Mizuno of the Parks and Recreation Department. Committee members Carole Mullin, Lloyd Cabral, and Kanoe had a meeting with Emily Naeole, "who agreed to help us." Ms. Mizuno said that two parks inspectors must inspect the property, one looking at the environment and the other at whether the County can accept it, and that Mayor Kim has stated that yes, he would like to receive this gift and dedicate it to the County, acknowledging that "Paradise Park is long due for its own park."
Kanoe said that this will be a 3- to 5-year process, but funds to begin are included in the County's upcoming fiscal year's budget.
James Weatherford asked the location of the park parcel. Kanoe said it is 20 acres between 15th and 16th on Maku`u. James asked if the County puts the PMAR on 15th, how the road will affect the park. Kanoe said she does not know. Lloyd said no one supports a superhighway through Paradise Park. Emily responded that the County is not talking about putting a superhighway in HPP.
Jim Brown asked if the County guarantees that the 20 acres will be dedicated for a park. Kanoe said it will be received by the County as a park. Carole added that the County will be responsible for upkeep. They will survey, design, and build the park, and accept responsibility for liability and maintenance, although they may ask HPP to help with security.
Elizabeth Weatherford suggested that the parcel on 15th near Kaloli has more ohia forest and greater conservation value.
Kanoe said the committee will have a booth at the Community Festival August 4.
Unfinished Business
Paving Committee Update: Frank said the committee is working on the paving specifications.
New Business
Paving of HPP Roads: Barbara Kahn-Langer applauded the Board for working together to acquire financing for the road paving. She asked the Board to establish a Roads Policy Committee.
Jim Brown moved that the Board of Directors establish a Roads Policy Committee to:
1) identify:
a) current HPPOA policies and procedures regarding road usage in HPP
b) impacts on HPPOA roads from current sources
c) existing arrangements with police/fire and other existing agencies regarding emergency use of HPPOA roads
d) external sources proposing through traffic through HPP
e) potential impacts of those proposals on HPP roads
f) impacts of intended widening of Highway 130 on HPP
g) other items, determined by the Board in regularly scheduled Board meetings.
2) report committee progress monthly at regularly scheduled Board meetings.
3) present proposed revisions to policies and Bylaws to the board at the December Board meeting
4) present a final report to the Board at the January, 2008, meeting of the Board
5) Board actions will be reported to the membership at the February, 2008, membership meeting.
June Conant seconded. The motion passed by a vote of 46 for, 13 against.
Owner Input: An owner said he has waited for two years for a mailbox. Another owner asked about moving the mailboxes. A third owner asked if once the roads are paved, the postal service will deliver mail to homes. A fourth owner asked what steps can be taken to receive home mail delivery.
Nancine Jenkins said she would like to see speeders on Ala Heiau stopped; they are disturbing the peace of the neighborhood.
James Weatherford suggested that owners stay aware of Puna Community Development Plan process.
Erhard said there needs to be an emergency exit route out of HPP.
Responses to Owner Input: Suzanne said she understands that another post office will be opened, “hopefully right here,” when the last four digits of the boxes reaches 9999. She said Leilani has mail delivery; Ainaloa has full responsibility for its own cluster boxes. The other subdivisions fall between these two extremes. A woman stated that the law changed in 1981; the postal service will deliver to cluster boxes, but will no longer do home deliveries. One owner said the bank will not send checks through the mail to General Delivery. Ron Phillips suggested writing and emailing their senators and representatives, because "talking to the Post Office is a waste of time."
Frank said speeding is a concern being addressed by the Traffic and Safety Committee.
JoAnne asked about the Association's request to have a police officer patrolling in HPP. Ron said the police turned down the request. James Weatherford said he has seen officers stopping cars for speeding within the subdivision. Suzanne suggested calling dispatch or 9-1-1. Frank said the office has forms for reporting license plate numbers of speeders. Jim Brown suggested taking pictures of traffic violators. Lloyd said perhaps a police substation is needed within the Park.
An owner asked about plans to repair blind corners. Another owner suggested purchasing large mirrors for dangerous corners. Larry Pirtle asked owners to join Neighborhood Watch; he said the current committee of thirty members cannot cover the entire subdivision.
Adjournment: The meeting was adjourned at 4:58 p.m.
Respectfully submitted by:
Kirstie Goin, Recording Secretary
Lloyd Cabral, Corporate Secretary
Motions Log 6-24-07
Approval of Minutes: June Conant moved to approve the minutes of the February 25, 2007, general membership meeting as written. Lloyd Cabral seconded; the motion passed unanimously.
Jim Brown moved that the Board of Directors establish a Roads Policy Committee to:
1) identify:
a) current HPPOA policies and procedures regarding road usage in HPP
b) impacts on HPPOA roads from current sources
c) existing arrangements with police/fire and other existing agencies regarding emergency use of HPPOA roads
d) external sources proposing through traffic through HPP
e) potential impacts of those proposals on HPP roads
f) impacts of intended widening of Highway 130 on HPP
g) other items, determined by the Board in regularly scheduled Board meetings.
6) report committee progress monthly at regularly scheduled Board meetings.
7) present proposed revisions to policies and Bylaws to the board at the December Board meeting
8) present a final report to the Board at the January, 2008, meeting of the Board
9) Board actions will be reported to the membership at the February, 2008, membership meeting.
June Conant seconded. The motion passed by a vote of 46 for, 13 against.