(Continuation of May 12th meeting.)
Motion by Mike Murphy to reduce speed limit for paved roads from 35 mph to 25 mph, and for unpaved roads from 25 mph to 15 mph, seconded and carried.
Motion by Bob Said to change the entrance signs to say "Private Roads Speed Limits Posted," seconded and carried.
Mike Murphy moved that no member of the RMC may represent the RMC without the Committee's approval, seconded and carried.
Motion by Rod Thompson that the RMC adopt recommendations for Legal Committee policies requested in letter of January 9, 1995 (mail in an unopened condition,) seconded and carried.
Motion made by Al Smith to approve minutes of July 11, 1996 as revised, seconded, carried.
John Luchau moved to "do not air specific actions of employees in a public forum," seconded, discussion followed. Sherman Langell recommended a Daily Progress Form be prepared similar to what is used in construction, documenting where time is spent while in the field, he will assist in preparing the form. The motion passed unanimously.
Darren Hunt moved to have a committee of three RMC members and three Hui members to decide on the issues, for two weeks, if after two weeks it has not been resolved, it would go to a mediator, seconded. After discussion, Mana amended the Motion to have the negotiating committee report back to their organizations. The vote was 4 in favor and 2 against.
Bob Said moved to approve 10% of the office employees wages retroactively, and 100% on her salary until we hire someone. Seconded by John Luchau. The vote was 4 in favor, 1 against, Motion carried.
Darren Hunt moved to turn over the existing office employee to the Hui, with full supervisory authority and for the RMC to hire a Office Manager to deal with RMC business only. To rent the land and the shed from the Hui and possibly rent a percentage of the office from the Hui, and in paying such rent the price should be at fair market value and be approved by the RMC. The monies being spent on the salary on the existing office employee by the RMC will cease and the Hui will pick up 100% of her salary effective after we hire an Office Manager. Seconded by Bob Said. The vote was 4 in favor, 1 against, Motion carried.
Darren Hunt moved to pay the temporary agency the same amount that the regular employee receives and the additional fees are to be paid by the Hui. Seconded by Jeff McCollum, motion carried unanimously.
Darren Hunt moved to appoint Ron Phillips as parliamentarian, Jane Buffington seconded, The vote was 4 in favor, 1 opposed, the motion carried.
After correction of Jeff McCollum to being an excused absence, a motion was made by Bob Said to approve minutes of August 8, 1996, Darren Hunt seconded, the minutes were approved as corrected.
Bob Said moved to approve minutes of August 29, 1996, Darren Hunt seconded, the minutes were approved as written.
Darren Hunt moved to deviate from the agenda, and stated that the nominees, Jeannie Rivera and Gerald Silva, are ineligible as candidates because they were not nominated at the last meeting. Jane Buffington seconded, motion carried unanimously.
Darren Hunt moved to change the nature of the ballot, to combine the three Increment I candidates, to have the 2 positions filled by popular vote. Seconded by Jane Buffington, motion carried unanimously.
RMC Executive Director Minimum Qualification Specifications: Bob Said moved to Table, Jeff McCollum seconded, motion carried unanimously.
Darren Hunt moved to reconsider his motion on hiring additional RMC personnel and to pass the memo presented by Gary Jung. Jane Buffington seconded. Ruth Mizuba motioned to postpone, Bob Said seconded, the vote was 6 in favor, 2 against. The motion was postponed.
Wendall Karr moved to accept the proposal to remove the blind hill on Kaloli between 26th and 27th; the paving at the end of Kaloli and Beach Road; the paving at the end of Maku'u Drive and Ala Heau Intersection; with paving, shoulder striping and reflectors installed. Darren seconded. The motion passed unanimously.
Sale of radio equipment status: Wendall Karr moved to defer, Darren Hunt seconded, motion carried unanimously.
Shop inventory system: Wendall Karr moved to defer, Al Smith seconded, the vote was 6 in favor, 1 opposed. The motion carried.
Al Smith moved to reject the Ad Hoc Committee's recommendation report regarding Civil 96-38. Ruth Mizuba seconded, The vote was 5 in favor, 1 opposed. The motion carried.
Ruth Mizuba moved that the RMC request from the Hui the audit report from the period of January 1, 1995 to June 30, 1995.
Ruth Mizuba amended her motion to have the report submitted
to the RMC within two weeks. Wendall Karr seconded. Ruth Mizuba
amended her amendment to have the report submitted to the RMC
in one week. Seconded by Darren Hunt. On the amendment the vote
was 4 in favor, 1 opposed.
Ruth Mizuba amended the motion to: the RMC requests from the Hui
the audit report from the period of January 1, 1995 to June 30,
1995 and that copies of this audit be available to the chair and
members on September 23, 1996. Bob Said seconded. The vote on
this amendment was 4 in favor, 1 opposed.
The vote on the motion was 5 in favor, 1 opposed, the motion carried.
RM public relations appointment: Wendall Karr moved to defer to the next meeting, Dorothy Aiwohi seconded. The vote was 4 in favor, 1 abstained, the motion carried.
Wendall Karr moved to close nominations for the Nominating Committee, Dorothy Aiwohi seconded, the motion carried unanimously.
Wendall Karr moved that the Nominating Committee receive a budget of $75.00 for advertising. Bob Said seconded. The vote was 5 in favor, 1 opposed, the motion carried.
Relocation of RMC meeting site: Wendall Karr moved to defer, Bob Said seconded, the motion carried unanimously.
Budget moneys for RMC meeting refreshments and supplies: . Wendall Karr moved to reject budgeting monies for refreshments and supplies. Bob Said seconded. The vote was 4 in favor, 2 opposed, the motion carried.
Mail box paving status: Wendall Karr moved to defer, Darren Hunt seconded, the vote was 4 in favor, 2 against. The motion carried.
Wendall Karr moved to have the authority to supervise the day to day activities of road employees, Bob Said seconded, the motion was unanimously.
Wendall Karr moved to accept the minutes as amended, Jeff McCollum seconded, 7 in favor, 1 abstained, the motion carried.
Wendall Karr moved to postpone approval of the minutes of the Special meeting of September 15, 1996 until after the Chair's report, Jane Buffington seconded, the motion carried unanimously.
Ruth Mizuba made a motion that the RMC endorse a resolution, see attached copy, to split out and form a separate corporation, Al Smith seconded. Al Smith retracted his seconded. Jeff McCollum seconded the motion. Wendall Karr called for the question, Darren Hunt seconded. Wendall Karr called for the question,Jeff McCollum seconded. The vote to stop discussion was unanimous. The vote on the motion was 2 in favor (Ruth Mizuba and Jeff McCollum) and 6 opposed, the motion was defeated.
Wendall Karr moved to approve the minutes of the special September 15, 1996 meeting, Jeff McCollum seconded. John Luchau requested a change on page 2 to the Ad Hoc Committee report to remove the word abolishment and replace it with the word change.
The motion to approve the minutes as amended passed, with 2 members abstaining (John Luchau and Jeff McCollum.)
Wendall Karr moved to change the order of the agenda to include other issues that are important to this committee, Darren Hunt seconded. The vote was 6 in favor, 2 opposed (Jeff McCollum and Ruth Mizuba.) The motion carried.
Jeff McCollum moved to use the League of Women Voters to oversee the elections. Jane Buffington seconded, the motion passed unanimously.
Wendall Karr moved to put the subcommittee back in operation to study important issues that are time consuming and report back to this committee. Seconded. After discussion on the subcommittee, the vote was 7 in favor and 1 opposed (Ruth Mizuba.) The motion carried.
Wendall Karr moved for the subcommittee to study the feasibility of raising or leaving the RMC fees for the next billing, John Luchau seconded, the motion passed unanimously.
Wendall Karr moved to have the subcommittee investigate the liens and write an amnesty letter, seconded by Darren Hunt, the motion passed unanimously.
John Luchau moved to pay the attorney, Bob Lerro protested with a point of order, the motion was seconded. Al Smith moved to pay the bill of approximately $8200.00, to be paid from the emergency fund, seconded by Jane Buffington, 5 in favor (Jane Buffington, Al Smith, John Luchau, Wendall Karr and Darren Hunt) Bob Lerro raised a point of order that 2 of those members could not vote on the matter because it affects them, 3 opposed (Jeff McCollum, Ruth Mizuba and Dorothy Aiwohi), the motion carried.
Ruth Mizuba moved that the Chair be given a key to the office to handle road maintenance business, Jeff McCollum seconded. Ruth amended the motion that Wendall and Mana be given keys to the office. The motion carried unanimously.
Wendall Karr moved to allow the guests 5 minutes each to address the committee, and then be barred from any participation after that. John Luchau seconded. The motion carried 6 in favor, 1 against.
A motion was made by Wendall Karr to approve the minutes of October 10, 1996 as written, Darren Hunt seconded. 5 in favor, 1 abstained, the motion carried.
Darren Hunt moved to have John explain his memo asking for an election of a new Chair, Wendall Karr seconded, the vote was 6 in favor, 1 opposed, the motion carried.
Jeff McCollum moved to approve sending the information to the lot owners and mail with the billings, John Luchau seconded, the motion passed unanimously.
Wendall moved to have the sub-committee finalize the Newsletter for printing, John Luchau seconded, the motion passed unanimously.
John Luchau moved to start the letters (for amnesty) and draft a "Rules of Procedure" so they can be turned over to the office in the future, Jeff McCollum seconded, the motion passed unanimously.
Jeff McCollum moved to approach Yamada to have them square it off the end of Kaloli or remove the asphalt before their check is sent, Darren Hunt seconded, the motion carried unanimously.
Darren Hunt moved for reconsideration, on the original motion to hire another person for the office, to leave the office staff as it is now, seconded by Wendall Karr, the motion passed unanimously.
JL Yard Service proposal - Wendall moved to deny the proposal, Jeff McCollum seconded, the motion carried unanimously.
Darren moved to approve the purchase of the Schmidt Grimmer air compressor and associated tools, not to exceed $8000.00. Seconded by Jeff McCollum, the motion carried unanimously. The cost will come from the equipment fund.
Small compressor - Jeff McCollum moved to purchase a small compressor for the back of a truck, not to exceed $350.00, Ruth Mizuba seconded, the motion carried unanimously.
John Luchau moved to destroy the ballots from the September election of members, Bob Said seconded, the motion carried unanimously.
A motion was made by John Luchau to approve the minutes of October 10, 1996 as amended, Bob Said seconded, the motion carried.
Jane Buffington moved to elect a new Chairperson, Darren Hunt seconded. the motion carried. At this point, Mana resigned from the Road Committee and left the meeting. Wendall Karr the Vice-Chair, took the Chair to continue the meeting.
Darren Hunt moved to open nominations for a new Vice-Chair, Bob Said seconded. Jane Buffington nominated John Luchau. Jane Buffington moved to close nominations, Darren Hunt seconded, 4 in favor, 1 against, the motion carried.
Darren Hunt moved to get the financial reports one week prior to the RMC meetings, Jane Buffington seconded. The motion was amended by John Luchau, to be mailed, seconded by Jane Buffington. The amendment carried unanimously, and the motion carried unanimously.
John Luchau moved to approve the minutes of December 12, 1996 as corrected, Al Smith seconded, the motion carried.
John Luchau moved to accept Mana's oral resignation, Jeff McCollum seconded, there were 5 in favor, 1 abstained, the motion carried.
Darren Hunt moved to nominate Wendall Karr for Chairperson, Jane Buffington seconded, the motion carried unanimously.
John Luchau nominated Jason Comstock for the vacancy in Increment II. Al Smith moved to close the nominations, Darren Hunt seconded, the motion carried.
John Luchau moved to allow the payment of legal fees in the amount of $9,012.74 to John Moran and Diana Van De Car. Jane Buffington seconded, the motion carried unanimously.
John Luchau moved to approve $100.00 Gift Certificates for each employee for Christmas 1996. Jeff McCollum seconded, 4 in favor, 1 abstained, the motion carried.
John Luchau moved to turn over the Rules of Special Procedure to the subcommittee to study for a month, perhaps to revise before voting, seconded by Darren Hunt, 4 in favor, 1 abstained, the motion carried.
Darren Hunt moved to consider budgeting insurance monies of $56,832 into the 1997 budget. Dorothy Aiwohi seconded, the motion passed unanimously.
Darren Hunt nominated Dorothy Aiwohi to be the Chairperson of the RMC/Hui Newsletter, and she accepted.
John Luchau moved to approve the agenda as amended, Jane Buffington seconded, the motion passed unanimously.
Bob Said moved to vote Jason Comstock into the committee, John
Luchau seconded, the motion
carried unanimously.
John Luchau moved to approve the minutes of January 15, 1997 as written, Bob Said seconded, the motion carried.
Jane Buffington moved to pay the $715.28 to John Moran for January, John Luchau seconded, the motion carried unanimously.
Jane Buffington moved to hire an accident reconstructionist for under $2000.00, seconded by John Luchau, the motion carried unanimously.
Jane moved to approve the combination subcommittee agreement between the Hui and the RMC, seconded by John Luchau, the motion carried unanimously.
John Luchau moved to approve the required payment of $67,500.00 for the remaining 75% of the year, beginning April 1, 1997, paid quarterly at $22,500 for administrative work, Bob Said seconded, the motion carried unanimously.
Bob Said moved to approve $56,832 for liability insurance, Jane Buffington seconded, the motion passed unanimously.
Bob Said moved to wait one month until the budget is in place, and the liability insurance is incorporated in the budget, so we can pay it off without finance charges. Jane Buffington seconded, the motion passed unanimously.
John Luchau moved to approve up to $400.00 for installation of the skylight roofing, to be paid from the building fund, seconded by Bob Said, the motion passed unanimously.
John Luchau moved to authorize $1500.00, to be paid from the Security and Maintenance fund, for site clearance from the Hui office to 16th, and to hire John's Land Clearing, Jane Buffington seconded, the motion passed unanimously.
John Luchau moved to approve the agenda, Jane Buffington seconded, the motion carried.
John Luchau moved to approve the minutes of February 13, 1997 as corrected, Jane Buffington seconded, the motion carried.
Ruth Mizuba moved that the RMC consider the room expansion proposed by the Board of Directors, Dorothy Aiwohi seconded, the motion carried unanimously.
Jeff McCollum moved to support funding for the newsletter up to $1000.00, Jane Buffington seconded, the motion passed unanimous.
John Luchau moved to amend the minutes of January 15 and February
20, 1997 to reflect that the
meetings were regular meetings but scheduled at a different time,
Bob Said seconded, the motion carried unanimously.
Vice Chairperson for RMC: On March 25, 1997, John Luchau resigned as Vice Chair, and turned in a letter of resignation to Wendall Karr, which was read to the committee at this time. Bob Said moved to accept John Luchau's resignation, Ruth Mizuba seconded, the motion carried unanimously.
Bob Said moved to open nominations for Vice Chair, John Luchau seconded, the motion carried.
John Luchau nominated Dorothy Aiwohi for Vice Chair.
John Luchau moved to close nominations, Ruth Mizuba seconded, the motion carried.
Dorothy Aiwohi was then voted unanimously to be the new Vice Chair.
Bob Lerro moved to approve the agenda, Jeff McCollum seconded, the motion carried.
Jeff McCollum moved to approve the minutes of March 13, 1997 as written, Dorothy Aiwohi seconded, the motion carried.
Jason Comstock moved to approve the minutes of March 30, 1997 as written, Jane Buffington seconded, the vote was 4 in favor, 0 opposed and 4 abstained, the motion carried.
Bob Lerro moved that the Chair or designated committee member gather the appropriated information regarding the legitimacy on the $10.00 vote for insurance, and approve him (the Chair) up to two hours of independent legal council to find if road fees can be used for insurance, and to have it as an agenda item at the next meeting, Dorothy Aiwohi seconded, the vote was 6 in favor, 1 opposed and 1 abstained, the motion carried.
Bob Lerro moved to table the recommendation of 1997 budget approval to next month, Jeff McCollum seconded, the vote was 7 in favor, 0 opposed and 1 abstained, the motion carried.
Bob Lerro moved that the RMC provide labor on a twice monthly basis of weed whacking or mowing on the easements at the entrances on both sides, seconded by Darren Hunt, the motion carried unanimously.
Bob Lerro moved to approve Jane Buffington as the Board of Directors representative to the RMC and Darren Hunt to be the RMC selection from the Board of Directors. Darren Hunt seconded, the motion carried unanimously.
Bob Lerro moved to reaffirm the Chair and Vice-Chair as continuing in their positions on the RMC, seconded by Jeff McCollum, the motion carried unanimously.
Jeff McCollum moved to approve the attorney's fee for the DeMello and Jane Silva bill, Jane Buffington seconded, 7 in favor and 1 abstained, the motion carried.
Jeff McCollum moved to adjourn, Bob Lerro seconded. The motion and second were withdrawn.
Bob Lerro moved to send the Conch to everyone with no additional fee request, Jeff McCollum seconded, During discussion, Bob Lerro withdrew the motion.
Jeff McCollum moved that the RMC recommends that we do not discriminate against where somebody lives (for mailing of the Conch) , seconded by Bob Lerro, the vote was 7 in favor, 1 against, the motion carried.
Bob Lerro moved that in the future no RMC funds be use for legal bills unless prior approval by the RMC, seconded by Dorothy Aiwohi. During discussion several members left, the vote was 4 in favor, 1 abstained, the motion carried.
Bob Lerro moved to accept Dorothy Aiwohi's resignation as Vice Chair and member of the Road Maintenance Committee, Jeff McCollum seconded, the motion carried unanimously.
Bob Lerro moved to nominate Jeff McCollum as Vice Chairperson for the RMC, seconded, the motion carried unanimously.
Jeff McCollum nominated Ruth Mizuba as a RMC member from Increment I. Bob Lerro moved to close nominations, seconded, the motion carried unanimously.
Paul Murphy moved to institute the formation of a committee of three members from the RMC and three members from the Hui to review the Memorandum of Understanding and Statement of Policy, as soon as possible, Jeff McCollum seconded.
Bob Lerro asked for a friendly amendment that the RMC special committee has to be formed by three people who the chair selects, under Article 11, Section 10, Conflict Resolution, of the current Bylaws, and if not settled by the committee or mediation in 30 days to go to arbitration. Paul Murphy accepted the friendly amendment. After further discussion Wendall Karr explained for clarification, the motion is to implement the Conflict Resolution Committee as called for in the Bylaws when there is a disagreement between the Board of Directors and the Road Committee. To select three members from the RMC, and inform the Board to do the same, to form a committee to resolve the conflict by the committee or mediation in 30 days or go to arbitration. The motion passed unanimously.
Bob Lerro moved to approve a contract with Dorothy Aiwohi for a temporary 30 day assignment to assess our current administrative policy and procedures, accounts payables, receivables and other pertinent information dealing with the RMC and that the road committee give budgetary approval for $12.00 per hour for that period of time. Seconded by Jeff McCollum, after discussion the motion carried unanimously.
Bob Lerro moved to authorize up to $100.00 for Wendall Karr to advertise in the newspaper with a special ad, two column inches by one inch, in the front section, for an Operations Manager for Paradise Hui Hanalike Road Maintenance Committee, to run this coming Sunday and the following Sunday. The RMC will review the applications received by May 6, 1997 and make recommendations at the next meeting. Seconded by Jeff McCollum, the motion carried unanimously.
After a correction in spelling to Jeff Rotman's name, Bob Lerro moved to approve the minutes of April 10, 1997 as written, Jeff McCollum seconded, the motion carried.
Bob Lerro moved to approve the minutes of the three special meetings of April 21, 1997 as written, Paul Murphy seconded. The vote was 4 in favor, 3 opposed, the motion carried.
Bob Lerro moved to approve Ruth Mizuba for the RMC as stated in the special meeting of April 21, 1997, Jason Comstock seconded. The vote was 5 in favor, 1 opposed, the motion carried.
Jeff McCollum moved to refer employee Sick Leave, Holidays and Vacation to the Planning Committee, Al Smith seconded, the motion carried.
Jeff McCollum moved to allow up to $100.00 to advertise for bids for cinders and towing, Darren Hunt seconded, the motion carried.
Darren Hunt moved to approve both bills from Altres for 2 weeks
of temporary help in the amount of $1,189.10, Jane Buffington
seconded. Bob Lerro amended the motion to have the $1,189.10 be
taken from the $22,500 that has been paid to the Hui for administrative
cost, seconded by Jeff McCollum. The vote on the amendment was
5 in favor, 1 opposed,
1 abstained, the motion carried. The vote on the motion was 2
in favor, 5 opposed, 1 abstained, the motion was defeated.
Bob Lerro moved to extend the contract of Dorothy Aiwohi for an additional 30 days, Jeff McCollum seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Bob Lerro moved that the Operations Manager and the Chair report at the next regular meeting, recommendations and quotes for sending out the accounts receivable, payable, taxes, payroll and a CPA for an audit, seconded by Ruth Mizuba, the vote was 6 in favor, 1 opposed, the motion carried.
Bob Lerro moved to rescind the existing Memorandum of Understanding and Statement of Policy, the Administrative support agreement, effect May 15, 1997 - with a financial statement itemizing any money spent from the $22,500 and return the balance, to the RMC. Paul Murphy seconded. The vote on the motion was 4 in favor, 2 opposed, the motion carried.
Jeff McCollum moved to pay the road crew for the days they were laid off, due to it not being their fault, Paul Murphy seconded, Bob Lerro amended the motion to be a paid furlough, up to one week, seconded by Paul Murphy. The vote on the amendment was unanimously in favor.
Jeff McCollum moved that the Forman of the shop be paid to attend the meetings, by having his shift from 1:00 p.m. to 9:00 p.m. on the day of the RMC meetings. Paul Murphy seconded, after discussion the motion was withdrawn.
Jeff McCollum moved to allow guest/lot owners to speak during a meeting by raising their hand and being recognized by the Chair, seconded by Bob Lerro, the vote was unanimously, the motion carried.
Bob Lerro moved to attach a packet (on addressing the deficiencies in the RMC in regards to administrative inadequacies) to the minutes of this meeting, Al Smith seconded, the motion passed unanimously.
Bob Lerro moved that the RMC remove the RMC office equipment, computers, supplies, files, etc. from the Hui office, to the RMC office in the road shed, to control access to RMC things, so the RMC has access, seconded by Ruth Mizuba. The vote was unanimously in favor, the motion carried.
Bob Lerro moved to select and supervise our own RM clerks, effective May 16th, Ruth Mizuba seconded. The vote was unanimously in favor, the motion carried.
Bob Lerro moved that from this point forward, Paradise Hui Hanalike in it's capacity in providing administrative support for the RMC, will provide in writing, to the RM Chair or the Operations Manager, any administrator functions that they need, provided by our personnel, seconded. The vote was unanimously in favor, the motion carried.
Bob Lerro moved that any administrative charges after May 15th, must be channeled through their representatives from the Board, to the RMC, at the regular RMC meeting for approval, before the disbursement of funds, seconded by Jason Comstock. The vote was unanimously in favor, the motion carried.
Bob Lerro moved to approve the minutes of May 8, 1997 as written, Jason Comstock seconded, the motion carried.
Bob Lerro moved to approve the minutes of the special meeting of May 15, 1997 as written, Al Smith seconded. The vote was 4 in favor, 1 abstained, the motion carried.
Bob Lerro moved to accept Jeff Rotman's oral resignation, Ruth Mizuba seconded, the motion carried unanimous.
Bob Lerro asked to extend the motion to hire Brian DeLima for the RMC as legal council, Al Smith seconded. The vote was 4 in favor, 1 abstained, motion carried.
Bob Lerro moved to close nominations for Increment I, seconded by Al Smith, the motion carried.
Bob Lerro moved to extend the present budget in 30 day increments, but change the next $22,500 that was to be for Administrative fees to be for Professional fees, Ruth Mizuba seconded, the vote was 4 in favor, 1 abstained, the motion carried.
Bob Lerro moved to extend Dorothy Aiwohi's contract for 30
more days, Al Smith seconded, the vote was 4 in favor,
1 abstained, the motion carried.
Bob Lerro moved to ask the Planning subcommittee to recommend to the RMC, an addition to the road shed extending the entrance and putting in a bathroom with a shower in case of accidental contamination of workers, funding would be from the Building Fund. The vote was unanimous, the motion carried.
Bob Lerro moved to approve the $400.00 for the installation of an air conditioner for the new RMC office, Ruth Mizuba seconded, the vote was unanimous, the motion carried.
Bob Lerro moved to approve the minutes of June 12, 1997 as corrected, Jason Comstock seconded, the motion carried.
Bob Lerro moved that the phone booth at 21st Street and Paradise Drive be removed and relocated, with the RMC determining the location for safety reasons, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to suspend the existing Employee Policy until a new Employee Policy is approved by the RMC by September's meeting, with a special meeting from 5:00 p.m. to 6:00 p.m. so members can review the Policy prior to the meeting. there was no second to the motion.
Bob Lerro moved to have the RMC create an Employee Policy for the RMC employees, to be completed by the September RMC meeting, with a special Planning meeting at 5:00 p.m. on the same day of the RMC meeting. As some members work and cannot attend a 5:00 p.m. meeting, Bob Lerro withdrew "with a special Planning meeting at 5:00 p.m. on the same day of the RMC meeting." Jeannie Rivera seconded, the motion carried unanimously.
Bob Lerro moved to extend the existing budget with the same terms as last month, until the September meeting, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to extend the existing car removal contract until the September meeting, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to extend the existing cinder contract until the September meeting, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to remove Jeff McCollum as the Vice-Chair and have Ruth Mizuba the Second Vice-Chair as the new Vice-Chair, Jeannie Rivera seconded, the motion carried unanimously.
Bob Lerro moved to allow up to $100.00 to paint the water tank and grease tank, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to terminate Dorothy Aiwohi's contract with regret, based on the recommendation and interpretation by the Master, Bruce Yoshida, Ruth Mizuba seconded, the motion carried unanimously.
Bob Lerro moved to go into Executive Session, seconded by Ruth Mizuba, the motion carried unanimously.
Bob Lerro moved to defer to the Master and Property Manager the matter discussed in the Executive Session, seconded by Jason Comstock, the motion carried.
Ruth Mizuba moved to removed Jeff McCollum from the Road Maintenance Committee due to excessive absences, seconded by Helene Williams, a roll call vote was requested by Bob Lerro, there were 3 in favor, with the 2 temporary members abstaining, the motion carried.
Ruth Mizuba moved to accept Paul Murphy's resignation, Jason Comstock seconded, there were 3 in favor, with the 2 temporary members abstaining, the motion carried.
Ruth Mizuba moved to close nominations for Increment I, Helene Williams seconded, the motion carried.
Ruth Mizuba moved to close nominations for Increment II, Jason Comstock seconded, there were 3 in favor, with the 2 temporary members abstaining, the motion carried.
Ruth Mizuba ask that Bob Lerro considers being involved in the productive future planning of business for the Road Maintenance Committee and moved reluctantly to accept his resignation, Jason Comstock seconded, there were 3 in favor, with the 2 temporary members abstaining, the motion carried.
Ruth Mizuba moved to approve the minutes of June 10, 1997 as written, Al Smith seconded, the motion carried.
Al Smith moved to approve the minutes of September 7, 1997 as corrected, Ruth Mizuba seconded, the motion carried.
Al Smith moved to extend the budget another month, Helene Williams seconded, the motion carried.
Al Smith moved to approve approximately $50,000.00 for the aprons and blind hill project on Paradise Drive between 9th and 11th, Ruth Mizuba seconded, the motion carried.
Al Smith moved to sever the RMC from the Paradise Hui Hanalike Corporation, Ruth Mizuba seconded, the motion carried unanimously.
Al Smith moved to vote on Jeannie Rivera's nomination to the RMC, Ruth Mizuba seconded, the motion carried.
Ruth Mizuba moved to NOT increase the road fees to $70.00 as recommended by the Master/Receiver, seconded by Helene Williams. The vote was 5 in favor, 1 abstained, the motion carried.
Ruth Mizuba moved that two mailings be prepared, one for the road fees invoices for 1998, a return envelope, a letter from the Master/Receiver, a solicitation to be a candidate for the RMC, and an invitation to join the Hui. The second mailing would be for the election. Jeannie Rivera seconded, the motion carried unanimously.
Ruth Mizuba moved that preparation be started, for a professional study to evaluate the roads of HPP, Al Smith seconded, the vote was unanimous.
Ruth Mizuba moved to approve the $24,660 contract with Puna Construction for the painting of stripes and reflector placement, Al Smith seconded. The vote was 5 in favor, 1 abstained, the motion carried.
Ruth Mizuba moved to add to the $24,660 contract, the funds necessary to purchase additional paint to complete the project, seconded by Al Smith, the vote was 5 in favor, 1 abstained, the motion carried.
Helene Williams moved to close nominations, Al Smith seconded, the motion carried unanimously.
Jeannie Rivera moved to approve the Minutes of meetings since June 1, 1997 until present, and to ratify the results of the motions that were voted on at those meetings, seconded by Al Smith, the vote was 5 in favor, 1 abstained, the motion carried.
The vote to elect Coco Pierson and Brooks Maloof to the RMC was unanimous.
Jim Erviti moved to approve the minutes of February 12, 1998 as corrected, Jeannie Rivera seconded, the vote was for 4 in favor, 2 abstained, the motion carried.
Jim Erviti moved to approve the minutes of the special meeting of February 16, 1998 as corrected, Ruth Mizuba seconded, the motion carried unanimously.
Brooks Maloof moved to reimburse Hank Anderson for the microwave and $1000 severance pay, Jim Erviti seconded, the vote was 4 in favor, 2 against, the motion carried.
Coco Pierson moved to approve the minutes of March 12, 1998, Jason Comstock seconded.
Jim Erviti moved to table the motion until the next meeting of the RMC, Helene Williams seconded, the motion carried.
Brooks Maloof moved to accept the Directors and Officers insurance policy, Jason Comstock seconded, the vote was 5 in favor, 2 opposed, the motion carried.
Jim Erviti moved to go into Executive Session to discuss the matter of personnel, Brooks Maloof seconded, the motion carried.
Jim Erviti moved to resolve to agree with the TMR and Property Manager's recommendation that the road crew's employment be suspended at this time, Jeannie Rivera seconded, the motion carried unanimously.
With the addition of the excerpt transcribed verbatim on the issue of severance pay to Henry Anderson, Ruth Mizuba moved to approve the minutes of March 12, 1998, Coco Pierson seconded, the motion carried unanimously.
Jim Erviti moved to approve the minutes of April 9, 1998 as corrected, Jason Comstock seconded the motion carried unanimously.
Al Smith moved to approve the minutes of April 9, 1998 Executive Session, Jason Comstock seconded the motion carried unanimously.
Jim Erviti moved the TMR be requested to furnish the criteria for providing information be released to members of the committee, Coco Pierson seconded. The motion carried unanimously.
Jim Erviti moved to send a letter to the Kamehameha School regarding the traffic which is created by the school, asking them to:
a. Inform the parents they are creating a hazard for people along that street
b. They provide traffic control by way of a crossing guard or other traffic person.
Seconded by Coco Pierson, the motion carried unanimously.
Coco Pierson moved that Ruth Mizuba serve as the Chair for this meeting, and postpone elections to the next meeting, seconded by Dave Smith, 5 in favor, 1 opposed, the motion carried.
Jim Erviti moved for the approval of the agenda, seconded by Helene Williams, the motion carried.
Jim Erviti moved to approve the minutes of May 14, 1998 as corrected, Helene Williams seconded, the motion carried.
Dave Smith moved that Mr. Yoshida look into increasing security, including lighting, with all reasonable measures necessary to secure the building, Skip Langell seconded, the motion carried unanimously.
Jim moved to solicit bids for a contractor with a mowing organization for at least a year, with the same specifications as in Pro Lawn's proposal, Skip seconded. The motion carried unanimously.
Jim Erviti moved to send a letter that we are denying Annette Haake's request for repair to her car, Skip Langell seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Jim Erviti moved to request the Property Manager to commence an investigation on the possible misappropriation of road maintenance funds, that the PM investigation take place within her monthly fee. Les Pedersen seconded, The motion carried unanimously.
Coco Pierson moved to postpone the TMR's bill until the next month, for the RMC to receive copies of the bill for review, seconded by Jim Erviti. The motion carried unanimously.
The RMC selection from the Hui: 1. Walt Bell 2. Jessie Crawford 3. Arlene Terry.
Selection of mediating committee: 1. Ruth Mizuba 2. Les Pedersen 3. Coco Pierson Alternate: Jeannie Rivera
Brooks Maloof moved to approve the minutes of June 18, 1998 as written, Skip Langell seconded, the motion carried.
Coco Pierson moved that Ruth Mizuba be nominated as the RMC Chair, seconded by Skip Langell. The motion carried unanimously.
Les Pedersen moved that when the bids are opened by Day-Lum, with Skip Langell present, if under $150 per mile to award without future action by the RMC. Skip Langell seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Brooks Maloof moved to approve the Agenda as amended, seconded by Don Tinker, the motion carried unanimously.
Brooks Maloof moved to authorize the mediation committee to have full negotiating responsibility, seconded by Don Tinker, the motion carried unanimously.
Brooks Maloof moved to select Wendall Karr as the alternate to the mediation committee, Coco Pierson seconded, the vote was 6 in favor, 1 abstained, the motion carried.
Don Tinker moved to approve the minutes of August 13, 1998, seconded by David Smith, the motion carried unanimously.
David Smith moved to charge Mrs. Briski one road fee, Jesse Crawford seconded, the motion was tabled to the next meeting.
Brooks Maloof moved to approve the minutes of September 10, 1998 as written, seconded by Jesse Crawford, the minutes were approved.
Skip Langell moved to not pay reimbursement for the punctured tire as it happened off the roadway, Don Tinker seconded, the vote was 5 in favor, 3 against, the motion carried.
Coco Pierson moved to charge Mrs. Briski two times the regular road fees starting with 1998 fees, seconded by Skip Langell, the vote was 7 in favor, 1 abstained, the motion carried.
Coco Pierson moved to approve the minutes of October 8, 1998 as written, seconded by Skip Langell, the minutes were approved.
Brooks Maloof moved to approve the minutes of November 12, 1998 as written, seconded by Gerard Silva, the minutes were approved.
Skip Langell moved to recommend to the TMR to follow the bylaws and budget 5% to the equipment fund. Gerard Silva seconded. Les Pedersen moved to table the motion until the next meeting, Brooks Maloof seconded, the motion carried unanimously.
Don Tinker moved to approve the minutes of December 10, 1998 as written, seconded by Skip Langell, the minutes were approved unanimously.
Skip Langell moved to table the motion (Skip Langell moved to recommend to the TMR to follow the bylaws and budget 5% to the equipment fund. Gerard Silva seconded.) until the next meeting, Gerard Silva seconded, the motion carried unanimously.
Don Tinker moved to approve the minutes of January 14, 1999 as written, seconded by Brooks Maloof, the vote was 5 in favor, 1 abstained, the motion carried.
Don Tinker moved to approve the minutes of February 11, 1999 as written, seconded by David Smith, the motion carried unanimously.
Skip Langell moved to reduce the fee on the residential lot (adjacent to the church) to one fee amount effective 1999, Jesse Crawford seconded, the vote was unanimously in favor.
Skip Langell moved to recommend to the TMR to follow the bylaws and budget 5% to the equipment fund. Gerard Silva seconded. 4 in favor, 2 opposed and 2 abstained, the motion carried.
Skip Langell moved to request from the PM, copies of work orders and billings from Pristine Products, Coco Pierson seconded, the vote was 7 in favor, 1 abstained, the motion carried.
Jesse Crawford moved to approve the minutes of March 11, 1999 as written, seconded by Don Tinker, the motion carried unanimously.
Skip Langell moved to have an appraisal on the Kabota mower from a company other than Allied Machinery (who it was bought from,) Coco Pierson seconded, the motion carried unanimously.
Coco Pierson moved for a resolution that the RMC instruct the PM that we would like all people who we do business with to comply with all applicable State, County and Federal laws in the carrying out of the contract. Seconded by Les Pedersen, the motion carried unanimously.
Skip Langell moved to follow past procedure (of selecting a Board member for the RMC, and wait until after July 1,) seconded by Larry Pirtle, the motion carried unanimously.
Skip Langell moved to wait until the regular meeting to elect the RMC Chair, Jesse Crawford seconded, the vote was 5 in favor, 1 abstained, the motion carried.
Jesse Crawford moved to wait until the regular meeting to elect the RMC Vice-Chair, Skip Langell seconded the motion carried unanimously.
Warren Mastenbrook moved to delay voting for a Bylaw Committee until the next road meeting, David Smith seconded, The motion carried unanimously.
Warren Mastenbrook moved to accept the proposed April 1, 1999 to June 30, 2000 Budget, James Johnson seconded, the vote was 6 in favor, 2 abstained, the motion carried.
Jesse Crawford moved to approve the minutes of April 8, 1999 as written, seconded by Don Tinker, the motion carried unanimously.
Don Tinker moved to approve the minutes of May 3, 1999 as written, seconded by Larry Pirtle, the motion carried unanimously.
Les Whiteley moved to take the budgeted $75,000 from the budget equipment fund and put it into the road maintenance fund, Don Tinker seconded, the vote was 1 in favor, 6 opposed, the motion was defeated.
The vote to select Les Pedersen, Larry Pirtle, Skip Langell and James Johnson (who volunteered to be the alternate) for the Bylaws Committee carried unanimously.
The vote to elect Les Pedersen as the Bylaws Committee Chair carried unanimously.
Les Pedersen moved that the RMC ask the TMR to not spend any more money on new professional services. To spend road maintenance funds for grading, mowing, pothole filling, sign repair, trash removal, and emergencies. Grading only to include renting of graders, rollers, anything to maintain the roads as has been in the past, and to hire licensed contractors using their hourly rate on a monthly bid. Seconded by Don Tinker, the motion carried unanimously.
Les Pedersen moved to ask the PM to take bids for services only from contractors licensed to do the work, and to get at lease three bids for all work contracted, seconded by Larry Pirtle, the motion carried unanimously
Don Tinker moved to approve the minutes of May 13, 1999 as amended, seconded by Larry Pirtle, the motion carried unanimously.
Larry Pirtle moved that the RMC request in writing the current billing from the TMR, Warren Mastenbrook seconded, the motion carried unanimously.
Warren Mastenbrook moved to ask the TMR to bill monthly in order that we can then determine what funds are available for the next month, seconded by Larry Pirtle. the motion carried unanimously.
Jesse Crawford moved to approve the agenda, Larry Pirtle seconded, the motion carried unanimously.
Don Tinker moved to approve the minutes of June 10, 1999 as amended, seconded by Warren Mastenbrook, the motion carried unanimously.
Warren Mastenbrook moved to take an inventory of the shed with three members of the RMC along with hiring Hal Dawes and Glenn Sambrano as consultants for one day, seconded by Don Tinker, the motion carried unanimously.
Jesse Crawford moved to be appointed to prepare a letter to the TMR addressing those concerns, (i.e.) road specifications, preparing bids for proposals, evaluate responses, selecting and awarding contracts, and work performance Don Tinker seconded, the motion carried unanimously.
Skip Langell moved to request from the PM, a letter to the RMC, explaining why our compressor and tools were taken and used by her husband for six months, and why there is a conflicting story of $300 rental vs. exchange for dead horse. Larry Pirtle seconded, the vote was 4 in favor, 2 abstained, the motion carried.
Jesse Crawford moved to approve the agenda, Don Tinker seconded, the motion carried unanimously.
1. Participation of guests - In order to conduct business in a timely manner, and to allow guests input, Les presented a Policy Participation of Guests in Road Maintenance Meetings: The Road Maintenance Committee appreciates and desires input from the Hawaii Paradise park lot owners at Road Maintenance Committee meetings. Therefore the RMC will set aside a period of time at the beginning of scheduled meetings to allow for input or questions from lot owners. Lot owners shall be permitted five minutes for such input or questions. Issues that take a longer period of time may be submitted to the committee Chair at least seven (7) days prior to the meeting for consideration for inclusion in the meeting agenda. In the event the number of people desiring to address the committee is of such number that it would prevent the committee from conducting business, the Chair shall have the authority to limit the period and number of persons wishing to address the committee. Guests shall not be permitted to take part in discussion or deliberations of the committee except in special situations as permitted by the Chair or as moved, supported and approved by a majority vote of the committee. (See Robert's Rules of Order XVI, §49 - Conduct of Business in Committees.) Skip Langell moved to accept the Policy Participation of Guests in Road Maintenance Meetings, seconded by James Johnson, the motion carried unanimously.
2. Participation of chair - Policy on Participation of the Committee Chair in Road Maintenance Meetings: The Chair shall be allowed to participate in meetings as per Robert's Rules of Order, pages 9, 477-78, and 490-91 as pertaining to small boards and committees. Jesse Crawford moved to adopt the Policy on Participation of the Committee Chair in Road Maintenance Meetings, seconded by Les Whiteley seconded, the motion carried unanimously.
The TMR has presented a report and recommendations as well as Amended and Restated Bylaws.
Larry Pirtle moved to approve the agenda, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to adopt his suggested recommendations:
Change Article VIII Section 4(d) to read: (d) If only one willing and qualified nominee comes forward from within a district and the nominating committee is unable, despite it's best efforts, to identify a second candidate then that nominee will be permitted to run unopposed. If no willing and qualified nominee comes forward from within a district and the nominating committee is unable, despite it's best efforts, to identify a candidate then the board seat for that district shall remain open. In that case, it will be filled in accordance with the normal procedures for filling seats on the board which become vacant (see Article VIII Section 6).
Change Article VIII Section 7 to read: Section 7. Removal. Any officer, director or agent elected or appointed may be removed by the persons authorized to elect or appoint the officer, director, or agent with or without cause. The removal of anyone shall be without prejudice to the contract rights, if any, of the person so removed. Election or appointment of a director shall not, of itself, create contract rights.
(a) A recall election for a director may be called by a two-thirds (2/3) majority of the Board, or by a petition of not less than 100 signatures of members from the director's district.
(b) The recall ballot may contain two statements of one hundred (100) words or less,
one stating the case for removal of the director and the other to be submitted by the director.(c) The director shall be removed on a 2/3 majority of the ballots returned.
Add to Article VIII Section 11:(a) Exceptions to the 7-day notification for special meetings of the board are permitted when action is urgently required to serve the community interest. In such case however, no such meeting shall be held until every reasonable effort has been made to inform and secure the participation of all board members.
(b) Prior to any special meeting, notice shall be provided by the Association General Manager to members who have requested to be notified of special board meetings.Maintaining a list of such interested members shall be part of the job description of the Association General Manager.
Add new sections to Article XIII:Section 2: Bylaws Committee: The language of any amendments to these Bylaws shall be agreed upon and prepared by a committee of not less than 5 nor more than 10 members in good standing to be selected annually at a regular or special membership meeting. Members of the Bylaws committee shall serve until they are replaced.
(a) The language of Bylaw amendments shall first be voted on by the members in attendance at a regular or special meeting of the membership and must pass by two-thirds (2/3) vote before preparation of the mail-in ballot for submission to the general membership.
Section 3: Minimum Participation: Mail-in ballots representing at least six hundred (600) votes must be returned by the membership to constitute a valid election on a Bylaws amendment.
Don Tinker seconded, the motion carried unanimously.
Warren Mastenbrook moved to approve the agenda, Gerard Silva seconded, the motion carried unanimously.
Jesse Crawford moved to ask the TMR to publish the Request for Proposal with added language on specification for the roller, Les Whiteley seconded. Warren Mastenbrook made a friendly amendment to specify size of cinder, which was accepted. The motion carried unanimously.
Larry Pirtle moved to appoint Jesse Crawford as Chair, Don Tinker and Skip Langell to a subcommittee to produce the job description, qualifications and responsibilities of the Association General Manager, seconded by Les Whiteley. Gerard also volunteered, a friendly amendment to include Gerald Silva was accepted, the motion carried unanimously.
Jesse Crawford moved to appoint Skip Langell as Chair, Warren Mastenbrook and Les Pedersen to a subcommittee to produce a road plan for the year 2000, Don Tinker seconded, the motion carried unanimously.
Warren moved to vote to accept the new district plan, Skip Langell seconded, the vote was 5 in favor, 3 opposed, the motion carried.
Les Whiteley moved to approve the agenda, Don Tinker seconded, the motion carried unanimously.
Jesse Crawford moved to adopt the amended Bylaws as presented on September 22, 1999 (Exhibit C.) Don Tinker seconded. The vote was 8 in favor, 1 opposed, the motion to adopt, the amended Bylaws carried.
Don Tinker moved to approve the agenda, James Johnson seconded, the motion carried unanimously.
Skip Langell moved to ask the PM to write a grading contract for Excavation Tech, Les Whiteley seconded. The vote was 8 in favor, 1 abstained, the motion carried.
Skip Langell moved to authorize grading not to exceed $10,000 per month, Don Tinker seconded, the motion carried unanimously.
Larry Pirtle moved to deny Dr. Grune request for lower fees, based on our current policy, in a letter from the PM, stating if the policy changes maybe then the fee would change, Jesse Crawford seconded. Jesse Crawford offered a friendly amendment, to also include in the letter that the formulas may be reexamined with the new Bylaws, which was accepted. The vote was 8 in favor, 1 opposed, the motion carried.
Don Tinker moved to approve the agenda, Les Pedersen seconded, the motion carried unanimously.
Jesse Crawford moved to direct the Road Plan Sub-Committee to formulate a plan contracting out the work for 2000-2001, and only repair potholes and do the minimum maintenance necessary, seconded by Les Whiteley. The motion carried unanimously.
Jesse Crawford moved to endorse the motion to allow the use of the road shed office by the police as a substation, seconded by James Johnson, the motion carried unanimously.
Jesse Crawford moved to approve the agenda, Don Tinker seconded, the motion carried unanimously.
Larry Pirtle moved that it is the RMC position that the current status quo should continue until the new Board is seated, seconded by Jesse Crawford, carried unanimously.
Don Tinker moved to approve the agenda, Larry Pirtle seconded, the motion carried unanimously.
Jesse Crawford moved to adopt the revised budget for 2000-01, James Johnson seconded. The motion carried unanimously.
Jesse Crawford moved to approve the homeowners group request for paving 25th Street, if they bear all cost for preparations and build to specifications of Ken Long's revised specs. Les Whiteley seconded, the motion carried unanimously.
No motions log, as there were no motions.
Les Whiteley moved to approve the agenda, Don Tinker seconded, the motion carried unanimously.
Les Pedersen moved that the RMC adopt a policy that disallows all private activity in our roadways except by prior approval by the RMC or Board of Directors. To specifically disallow - Installation of waterlines, plants, trees, walls, rocks and other landscaping, and parking except for occasional overflow parking. Upon discovering violations, the policy shall be to first send a letter of warning, then if necessary a second warning letter stating that if action is not taken, it will be removed at their expense, and then, if necessary, we will remove the item(s) and charge the lot owner for the expenses incurred. Larry Pirtle seconded, the motion carried unanimously.
Don Tinker moved to approve the agenda as amended, Les Whiteley seconded, the motion carried unanimously.
James Johnson moved to dissolve the Year 2000 Road Plan, and handle problems as they become apparent. Seconded by Jesse Crawford, the motion carried unanimously.
Warren Mastenbrook moved to approve the agenda as amended, Les Whiteley seconded, the motion carried unanimously.
Don Tinker moved to approve the minutes of April 13, 2000, Warren Mastenbrook seconded, the motion carried unanimously.
Jesse Crawford moved to approve the agenda, James Johnson seconded, the motion carried unanimously.
James Johnson moved to approve the minutes of May 11, 2000, Les Whiteley seconded, the motion carried unanimously.
Warren Mastenbrook moved to deny the request for reduced road fees by the Tenrikyo Puna Church, Les Whiteley seconded, the vote was 5 in favor, 0 opposed, 1 abstained.
Jesse Crawford moved to adjourn, seconded by Gerard Silva,
the meeting was adjourned at 8:30 p.m.
Larry Pirtle moved that the RMC write a letter to the County stating that Hawaiian Paradise Park Road Maintenance Committee is in favor of the County assuming control and maintenance of the roads in order to provide safe access to the lots. Seconded by Don Tinker, the motion carried unanimously.
Larry Pirtle moved to reaff'rm the RMC vote of approval of the Amended and Restated Bylaws as voted on September 22, 1999, Gerald Silva seconded, the motion carried unanimously.
Les Whiteley moved to adjourn, Don Tinker seconded. The meeting was adjourned at 8:48 p.m.
Larry Pirtle moved that the RMC authorize Mike McMillian to be the RMC budget chairman, also on the committee Gary Jung and Jerry Miller to formalize the next RMC fiscal years budget. Les Whiteley seconded, the vote was 6 in favor, 0 opposed, 1 abstained, the motion carried.
Don Tinker moved that the RMC approved the HPPOA Amended and Restated Bylaws as amended by the Court;
to include in Article VI, Section I (a) Lot owners are assumed to be members of the Association unless the Association receives from them a written affirmative statement to the contrary. Owners may join or decline membership at any time. The Association will notify owners of record of their ability to decline membership in the Association.
and in Section 2 - Any amendment to these bylaws requiring mandatory membership dues shall require prior Court approval.
Les Whiteley seconded, the vote was 8 in favor, 0 opposed, 0 abstained, the motion carried unanimously.
Les Whiteley moved to accept Yamada Diversified Industries bid and do the paving on Maku u and Kaloli, Don Tinker seconded. Warren Mastenbrook moved to table the paving motion until the next meeting, Larry Pirtle seconded, the vote was 4 in favor, 2 opposed, 1 abstained, the motion was TABLED.
Les Whiteley moved to adjourn, Don Tinker seconded. The meeting was adjourned at 9:03 p.m.
Don Tinker moved the have the Property Manager continue efforts to obtain an SBA loan for damages caused by the November flood, Larry Pirtle seconded, the motion carried unanimously.
Jesse Crawford moved to accept the bid from Asplundh Tree Expert Company to cut the trees, seconded by Don Tinker, the motion carried unanimously.
Jesse Crawford moved to approve the proposed RMC 2001-2002 budget after modifying the General Manager expense to $65,000, and recommend it to the Hui Board, Larry Pirtle seconded. The motion carried unanimously.
Don Tinker moved the General Manager job description be recommended to the HPPOA Board, seconded by Larry Pirtle, the motion carried unanimously.
The TABLED motion - Les Whiteley moved to accept Yamada Diversified Industries bid and do the paving on Maku'u and Kaloli, Don Tinker seconded, The vote was 0 in favor, 7
opposed, 1 abstained (Les Pedersen), the motion failed.
Jesse Crawford moved to approve to pave the 3.3 miles of roadways, not pave the mailbox areas, and pave as many aprons as we can but not to exceed $500,000, seconded by Don Tinker. The vote was 6 in favor, 1 opposed, 1 abstained (Les P.), the motion carried.
Jesse Crawford moved that the dollars spent on the unit price on the contract with Yamada & Sons be prioritized with paving as follows:
1. The main road of Maku'u including the petromat fabric. 2. Aprons on Maku'u. 3. The main road of Kaloli including the petromat fabric. 4. Aprons on Kaloli. S. Mailbox area.
Gerard Silva seconded, the vote was 7 in favor, 1 abstained (Les P.), the motion carried.
Warren Mastenbrook moved to adjourn, Larry Pirtle seconded.
The meeting was adjourned at 9:15 p.m.